Senior Personal Assistant

Blackbook Associates; Miami (FL); On-site; USD 90,000 - 150,000; Full time

Job summary

Blackbook Associates is recruiting a Senior Personal Assistant to support the founder of a well-established hedge fund based in Miami. This is a principal-facing role requiring discretion, speed, and flawless personal service at the highest level.

You will own personal life administration, end-to-end scheduling, travel coordination (private aviation, yachts, ground transport), and household oversight across multiple residences.

Qualifications

• Significant prior experience as a Senior PA, EA/PA, or Private PA to a founder or UHNW individual.
• Experience managing complex personal logistics across multiple residences and jurisdictions.
• Familiarity with luxury travel logistics, private aviation and yacht coordination.
• Exceptional discretion and proactive problem-solving to anticipate needs.
• Calm, resilient temperament in a demanding environment.

Responsibilities

• End-to-end management of the principal's personal scheduling, often with short-notice changes.
• Comprehensive travel coordination including private aviation, yachts, ground transport, and international itineraries.
• Household oversight in coordination with staff and vendors across multiple residences.
• Management of personal correspondence, gifting, events, and family logistics.
• Liaison with security, medical, legal, and financial advisers as required.
• Reservations, memberships, and lifestyle requests handled to a high standard.
• Gatekeeper and primary contact for personal matters with absolute discretion.

Skills

Senior PA experience

UHNW support

Discretion

Travel coordination

Stellar communication

Job description

Blackbook Associates is retained on a Senior Personal Assistant search supporting the founder of an established hedge fund, based in Miami. This is a senior, principal-facing role for an experienced PA who is accustomed to operating at the highest level of discretion, pace, and personal service.

The successful candidate will be the principal's most trusted point of contact across personal and lifestyle matters, working in close coordination with the wider office, household staff, and external advisors.

The Role

This is a true Senior PA position, with full ownership of the principal's personal life administration. Core responsibilities include:

• End-to-end management of complex personal scheduling, often shifting at short notice
• Comprehensive travel coordination, including private aviation, yachts, ground transport, and international itineraries
• Household oversight in coordination with domestic staff, estate managers, and vendors across multiple residences
• Management of personal correspondence, gifting, events, and family logistics
• Liaison with security, medical, legal, and financial advisors as required
• Reservations, memberships, and lifestyle requests handled to a consistently high standard
• Acting as gatekeeper and primary point of contact for personal matters, with absolute discretion

The Candidate

We are seeking a seasoned PA with a proven track record supporting a UHNW principal, hedge fund founder, or comparable single-principal environment. This is not a step-up role.

Essential:

• Significant prior experience as a Senior PA, EA/PA, or Private PA to a founder, principal, or UHNW individual
• Demonstrable comfort managing complex personal logistics across multiple residences and jurisdictions
• Familiarity with private aviation, yacht coordination, and luxury travel at scale
• Exceptional discretion, emotional intelligence, and the ability to anticipate rather than react
• Calm, unflappable temperament under pressure, with the resilience to operate in a demanding environment
• Strong written communication and presentation, with the ability to represent the principal externally

Preferred:

• Prior exposure to a hedge fund, family office, or financial services principal
• Established network of high-end vendors, fixers, and service providers in Miami and key international hubs
• Multilingual capability (Spanish particularly useful)

Process

Applications are handled in strict confidence by Blackbook Associates. Candidates will be assessed via the Blackbook Assess framework, which evaluates capability against real-world scenarios drawn from the role.