Senior Payroll Specialist — Hybrid, Growth-Focused

Jobot; Irvine (CA); Hybrid; USD 80,000 - 95,000; Full time

Benefits offered by this job

5% 401K match

Hybrid work environment

Career growth opportunities

Job summary

Jobot, a rapidly growing startup in Irvine, is seeking the first Senior Payroll Specialist to support our next phase of growth. This hybrid role requires you to manage payroll for multiple states and partner with HR to ensure accurate and timely payroll processing.

You will own bi-weekly payroll, review earnings, deductions, taxes, and garnishments, and help develop scalable AR/AP and payroll processes as the U.S. organization expands.

Qualifications

• Bachelor’s degree or Associate’s in Accounting or Finance.
• 5+ years of experience in finance and/or accounting.
• Experience processing and auditing multi-state payroll.
• Working knowledge of multi-state payroll tax, wage and hour compliance, and payroll accounting principles.

Responsibilities

• Own bi-weekly, multi-state payroll processing.
• Review payroll for accuracy, including earnings, deductions, taxes, commissions, bonuses, and garnishments.
• Partner with HR and the payroll provider to manage payroll cycles and resolve issues.
• Process off-cycle payments, manual checks, retroactive adjustments, and corrections.
• Monitor multi-state payroll tax requirements and registrations.
• Serve as the Finance administrator for the payroll system.
• Maintain payroll records and documentation for compliance and audits.
• Manage year-end payroll activities, including W-2s, bonuses, and tax reconciliations.
• Reconcile payroll to the general ledger and resolve variances.
• Prepare payroll journal entries and account reconciliations.
• Record monthly and quarterly bonus and sales commission accruals.
• Assist with month-end and year-end close, including accruals, prepaids, and account analysis.
• Support internal and external audits with reconciliations and documentation.
• Identify opportunities to improve payroll and accounting processes.
• Assist with ad hoc financial analysis and Finance initiatives.
• Help build scalable payroll and accounting processes as the U.S. organization grows.

Skills

Payroll processing

Tax compliance

Auditing

Finance & accounting

Education

Bachelor’s or Associate in Accounting or Finance

Job description

Jobot, a rapidly growing startup in Irvine, is seeking the first Senior Payroll Specialist to support our next phase of growth. This hybrid role requires you to manage payroll for multiple states and partner with HR to ensure accurate and timely payroll processing.

You will own bi-weekly payroll, review earnings, deductions, taxes, and garnishments, and help develop scalable AR/AP and payroll processes as the U.S. organization expands.