Senior Payroll Specialist — End-to-End Processing Leader

ACV Auctions; Buffalo (NY); Hybrid; USD 65,000 - 90,000; Full time

Job summary

Colonial Group in Buffalo, NY is seeking a Sr. Payroll Associate to oversee end-to-end payroll processing with accuracy and timeliness.

You will collaborate with People & Culture to ensure proper submission of time cards, resolve discrepancies, and maintain tax registrations while safeguarding confidential information. The role requires strong knowledge of payroll laws, HRIS familiarity (Ceridian Dayforce), and excellent analytical and interpersonal skills.

Qualifications

• Bachelor's degree preferred.
• 5 years payroll processing in a corporate environment.
• Proficient in English (reading, writing, speaking).
• Action-oriented with initiative.
• Strong communication and teamwork.
• Able to work under pressure and meet deadlines.
• Knowledge of Federal, State and local payroll laws including deductions and reporting.
• Experience with Ceridian Dayforce HRIS.
• Proficiency with Office 365.
• Certified Payroll Professional or Fundamental Payroll Certification preferred.
• Demonstrated reporting, analytical and interpersonal skills.

Responsibilities

• Execute end-to-end payroll processing with accuracy and timeliness.
• Ensure proper submission and authorization of time cards.
• Maintain state and local payroll registrations and filings.
• Input garnishments, liens, and other deductions.
• Respond to payroll inquiries and resolve discrepancies.
• Ensure payroll reflects updates in status, pay, taxes, benefits, and accruals.
• Coordinate on ACH payments and off-cycle payroll processing.
• Collaborate with management to ensure timely submission of time data.
• Prepare payroll reports and summaries of earnings, taxes and deductions.
• Maintain confidentiality of payroll information and comply with policies.

Skills

Communication

Attention to detail

Time management

Analytical thinking

Problem solving

Initiative

Education

Bachelor's degree preferred

Tools

Ceridian Dayforce

Office 365

Job description

Who we are looking for:

The Sr. Payroll Associate is a critical position within the People & Culture team, responsible for executing the end-to-end payroll processing cycle. This role is responsible for ensuring accurate and timely payroll processing while adhering to regulatory guidelines. The Sr. Payroll Associate collaborates with management and other departments to ensure proper submission and authorization of time cards, as well as resolving payroll discrepancies by analyzing information.

What you will do:

• Actively and consistently support all efforts to simplify and enhance the customer experience.
• Assists in ensuring the accurate preparation, documentation, distribution, and reconciliation of payroll.
• Maintains state and local registration for payroll taxes
• Responsible for the input of garnishments, liens, and other discretionary deductions.
• Responds to and resolves any inquiries regarding paychecks or payroll reporting
• Ensures payroll reflects updates in statuses, pay, tax withholdings, benefits deductions, time-off-accruals, etc
• Handles the processing of ACH payments. Manages off-cycle payroll processing.
• Collaborates with management and other departments to ensure employees’ time is properly submitted and authorized on time
• Works with payroll team members to ensure all payroll transactions are processed accurately and timely
• Assists in maintaining and reviewing payroll information
• Prepare reports, compiling summaries of earnings, taxes, deductions, leave, disability, and nontaxable wages
• Assist in resolving payroll discrepancies by collecting and analyzing information and responding in a timely matter
• Accountable for the accurate transmission of data from time and attendance system into payroll system, balancing all batches and making any adjustments or corrections as necessary. Includes partnering with People Leaders when flagged with an exception and/or missing data.
• Responsible for timely and accurate preparation of various accounting reports, schedules, and analyses for Finance, People Operations and Benefits.
• Leads US Payroll compliance adhering to all current policies.
• Maintain employee confidence and protect payroll operations by keeping information confidential and following policies and procedures
• Ensure compliance with state payroll registrations and filings
• Contribute to team effort by accomplishing related projects as needed
• Perform additional duties as assigned

What you will need:

• Bachelor's degree preferred.

• 5 year(s) Payroll processing position in a corporate environment
• Ability to read, write, speak and understand English.
• Action-oriented / initiative approach to work.
• Ability to communicate and interact with fellow Teammates.
• Willingness and ability to work in a team, under pressure and meet deadlines.
• Knowledge of Federal, State, and local laws pertaining to payroll practices including pre- and post-tax deductions, annual payroll reporting requirements, ACA and other related legislation.
• Knowledge of various human resources information systems (HRIS), in particular Ceridian Dayforce.
• Solid grasp of standard tools such as Office 365.
• Certified Payroll Professional or Fundamental Payroll Certification preferred.
• Demonstrated reporting, analytical, and interpersonal skills.

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