Corporate Payroll Manager

Grayson Search Partners, LLC; Rosemont (IL); On-site; USD 70,000 - 95,000; Full time

Job summary

Grayson Search Partners, LLC is seeking a Payroll Manager in the Rosemont, IL area to oversee full-cycle payroll for hourly and salaried staff. You will coordinate with internal teams and external providers, ensure accurate calculations, and maintain payroll records and procedures.

The role requires strong knowledge of payroll regulations, attention to detail, and the ability to handle confidential information while supporting HR and budgeting activities.

Qualifications

• Bachelors degree in Business, Accounting, Finance, or related field.
• 6+ years of payroll or related experience.
• Strong knowledge of payroll processing, compliance, and reporting.
• Experience working with payroll systems (e.g. UKG) and Microsoft Office.

Responsibilities

• Oversee and manage full-cycle payroll processing for both hourly and salaried employees
• Coordinate payroll activities with internal teams and external providers
• Ensure accuracy of payroll calculations, including taxes, benefits, and deductions
• Reconcile payroll-related balance sheet accounts and resolve discrepancies
• Prepare and review payroll reports, journal entries, and month-end close activities
• Maintain and update payroll policies and procedures
• Act as administrator for corporate expense programs (e.g., charge cards, fuel accounts)
• Lead audits related to retirement and benefit plans, including coordination with external auditors and completion of required filings
• Ensure compliance with federal, state, and local payroll regulations
• Support tax filings, including payroll taxes and applicable reporting requirements
• Review and approve employee expense reports for compliance and reimbursement
• Maintain vendor records and support annual reporting requirements (e.g., 1099s)
• Partner with HR to ensure timely and accurate payroll data entry
• Provide guidance to internal stakeholders on payroll processes and best practices
• Support budgeting activities related to headcount, wages, and payroll expenses

Skills

Payroll processing

Regulatory compliance

Analytical skills

Confidentiality

Education

Bachelors degree in Business, Accounting, Finance, or related field

Tools

UKG

Microsoft Excel

Job description

The Payroll Manager is responsible for overseeing end-to-end payroll operations, ensuring accurate and timely employee compensation, maintaining payroll records, and supporting compliance with applicable regulations.

Key Responsibilities

• Oversee and manage full-cycle payroll processing for both hourly and salaried employees
• Coordinate payroll activities with internal teams and external providers
• Ensure accuracy of payroll calculations, including taxes, benefits, and deductions
• Reconcile payroll-related balance sheet accounts and resolve discrepancies
• Prepare and review payroll reports, journal entries, and month-end close activities
• Maintain and update payroll policies and procedures
• Act as administrator for corporate expense programs (e.g., charge cards, fuel accounts)
• Lead audits related to retirement and benefit plans, including coordination with external auditors and completion of required filings
• Ensure compliance with federal, state, and local payroll regulations
• Support tax filings, including payroll taxes and applicable reporting requirements
• Review and approve employee expense reports for compliance and reimbursement
• Maintain vendor records and support annual reporting requirements (e.g., 1099s)
• Partner with HR to ensure timely and accurate payroll data entry
• Provide guidance to internal stakeholders on payroll processes and best practices
• Support budgeting activities related to headcount, wages, and payroll expenses

Qualifications

• Bachelor’s degree in Business, Accounting, Finance, or related field
• 6+ years of payroll or related experience
• Strong knowledge of payroll processing, compliance, and reporting
• Experience working with payroll systems (e.g. UKG) and Microsoft Office
• High attention to detail with strong analytical and problem-solving skills
• Ability to handle confidential information with discretion
• Strong organizational skills with the ability to meet deadlines independently

Preferred Qualifications

• Experience supporting audits and regulatory filings
• Familiarity with benefits administration and employment laws
• Professional certifications or notary designation (a plus)
• Strategic thinker with the ability to anticipate business impact
• Strong communicator who sets clear expectations and keeps stakeholders informed
• Adaptable and comfortable in a changing environment
• Results-driven with a strong sense of ownership and accountability
• Collaborative team player who supports and develops others
• Detail-oriented with strong follow-through and execution skills