Senior Payroll Specialist: ADP & Union Experience

VIVA USA Inc; Tampa (FL); On-site; USD 55,000 - 75,000; Full time

Job summary

VIVA USA Inc. in Florida seeks a skilled Payroll Specialist to manage complex payroll activities, ensure accurate, timely bi-weekly payments, and apply union contracts and applicable laws. You will handle reconciliations, report preparation, and support audits while maintaining confidentiality of employee data.

The role requires 2–4 years in payroll, ADP/Trapeze experience, and strong data entry skills. Onsite schedule Monday–Friday, 8am–5pm, with equal opportunity employment.

Qualifications

• Ability to speak, write and understand English.
• Associates Degree in a Accounting, Finance, Business Administration, Human Resources, or a related field.
• Two to Four years of work experience in payroll, accounting, human resources, timekeeping or a related administrative role.
• Excellent data entry skills.
• Experience processing and reviewing complex payroll transactions with high degree of accuracy.
• Experience performing detailed reconciliations, analysis, and problem-solving.
• Ability to organize and prioritize work to meet critical payroll deadlines.
• Ability to maintain confidential and sensitive information.
• Experience working in a unionized environment is highly desired.
• Experience using payroll and timekeeping systems, preferably ADP or Trapeze.

Responsibilities

• Process complex payroll transactions and ensure accurate and timely payment of employees.
• Process and resolve complex payroll adjustments and transactions, including retroactive pay, wage corrections, supplemental payments, final pay, garnishments, tax withholding adjustments, benefit deductions and other payroll-related corrections.
• Research, interpret, and apply payroll policies, procedure, collective bargaining provisions, and applicable federal, state and local laws and regulations to ensure consistent and compliant payroll administration.
• Investigate and resolve escalated payroll discrepancies, employee inquiries and complex pay-related issues; identify root causes and recommend or implement appropriate corrective actions.
• Review payroll data for accuracy, completeness, and compliance prior to the following payroll processing; identify discrepancies and perform necessary corrections and adjustments.
• Perform payroll-to-general-ledger reconciliations and research and resolve variances between payroll records, accounting records, benefit deductions, tax liabilities and related financial systems.
• Prepare, maintain and analyze payroll reports, records, reconciliations, and supporting documentation for management.
• Support internal and external audits by gathering documentation, researching payroll transactions, responding to inquiries, and assisting with the implementation of corrective actions or process improvements.
• Assist with year-end payroll activities and reporting, including the reconciliation and verification of payroll records, taxable wages, deductions, and other information necessary for required tax reporting and employee wage statements.
• Maintain the confidentiality and security of employee payroll, tax, and personal information.
• Serve as a technical resource to payroll staff, managers, and employees regarding complex payroll matters
• Management garnishment set ups and changes in ADP
• Assist in reviewing preview check register and making corrections as needed
• Prepare check requests and backup documentation for payroll deductions paid through Accounts Payable or an ACH deposit
• Prepare payroll off-cycle checks

Skills

English proficiency

Data entry

Payroll processing

Reconciliation

Confidentiality

Union experience

Education

Associates Degree in Accounting/Finance/Business Admin/HR

Tools

ADP

Trapeze

Job description

VIVA USA Inc. in Florida seeks a skilled Payroll Specialist to manage complex payroll activities, ensure accurate, timely bi-weekly payments, and apply union contracts and applicable laws. You will handle reconciliations, report preparation, and support audits while maintaining confidentiality of employee data.

The role requires 2–4 years in payroll, ADP/Trapeze experience, and strong data entry skills. Onsite schedule Monday–Friday, 8am–5pm, with equal opportunity employment.