Senior Payroll Specialist

Coats; La Vergne (TN); Hybrid; USD 50,000 - 80,000; Full time

Job summary

An established industry player is seeking a Senior Payroll Specialist to oversee payroll functions for over 375 employees across the US and Canada. This hybrid role offers the chance to work closely with the Finance and HR teams, ensuring compliance with payroll laws while delivering exceptional customer service. The ideal candidate will have extensive experience in payroll processing, particularly in a manufacturing environment, and be adept with ADP systems. Join a forward-thinking company that values continuous improvement and employee satisfaction, where your contributions will directly impact organizational success.

Qualifications

• 6-10 years of payroll processing experience in a manufacturing environment.
• Familiarity with US payroll laws and ability to research updates.
• Advanced skills in Microsoft Excel and Word.

Responsibilities

• Manage payroll function with accuracy and compliance.
• Support month-end closing procedures focusing on Payroll Upload.
• Analyze processes for continuous improvement.

Skills

Payroll Processing

ADP WorkForce Now

Microsoft Excel

Customer Service

Tax Resolution

Education

High School Diploma

Associate's Degree

Bachelor's Degree

Tools

ADP WorkForce Manager

SAP Concur

Job description

The Sr Payroll Specialist is an integral part of the Coats team, ensuring that we are compliant with all payroll laws and that our employees and vendors are paid correctly each pay period. This person will work closely with some members of the Finance team and HR team to ensure best-in-class customer service while maintaining a level of professional confidentiality. Payroll responsibilities span more than 375 employees across many US states and Canada and will require filing various payroll related tax returns.

This role is a hybrid position working a minimum of 3 days per week in LaVergne TN office (Tuesday, Wednesday, Thursday) and 2 days remote (Monday & Friday) with more in-office time required at month and year end.

KEY RESPONSIBILITIES:

• Manage the Payroll function with accuracy, timeliness, and efficiency, and in accordance with policy, procedures, and in compliance with individual state laws
• Manage, prepare, and/or review weekly and bi-weekly payroll (and commission/bonus payroll as needed) and ensure proper documentation is attached before payroll is processed.
• Maintain and oversee all on-site ADP clocks and systems. Review approved timecard totals to be uploaded from ADP. Apply knowledge of Federal, State and Company Leave of absences while having a basic understanding of company PTO policies to ensure timecard accuracy
• Act as system administrator for current system (ADP) including adding earnings codes, deduction codes, system set up etc.
• Work with ADP to prepare for year-end closing, including employee record accuracy testing before distribution of W-2’s scheduling of payroll runs for the next year.
• Maintain and improve internal controls for Payroll activities and assist internal, external, and regulatory auditors as needed.
• Build and maintain relationships with operational leaders to better understand the business and provide better support, encouraging a customer service focus. Respond to internal and external customer inquiries in a timely manner.
• Support of applicable month-end closing procedures, focusing on Payroll Upload and Hours Reports.
• Provide cross-functional support and assist Accounting and Finance management on projects as needed.
• Work with customers (employees) on timecard issues, LOA questions, tax questions etc while providing excellent customer service and interpersonal skills.

CONTINUOUS IMPROVEMENT:

• Analyze current processes and identify wastes, recommending and implementing changes to improve efficiency and internal / external stakeholder satisfaction.
• Drive transitions to new vendors and help to lead broader system transformation cross functionally to fulfill the above and company objectives.

REQUIREMENTS:

• High school diploma required.
• Minimum 6-10 years of experience processing payroll in a manufacturing environment, federal, state, and local tax resolution, and proven experience with multi-state payroll.
• Background familiarity with payroll laws of the United States, and ability to research and update on a regular basis.
• Advanced Microsoft Excel, Word, and 10-key skills.
• Experience user of ADP WorkForce Now. Preferred experience with ADP WorkForce Manager.
• Ability to work on some Holidays in order to process payroll (should be limited and additional time will be given to be made up for)

PREFERRED:

• Relevant Associate’s or Bachelor’s degree
• Manufacturing and/or Union experience.
• Experience processing Canadian payroll.
• Experience sourcing vendors and systems that best support business needs.
• Expense report processing experience and familiarity with SAP Concur
• Project management experience

The Coats Company is an equal opportunity employer that evaluates qualified applicants without regard to race, color, national origin, religion, ancestry, sex (including pregnancy, childbirth and related medical conditions), age, marital status, disability, veteran status, citizenship status, sexual orientation, gender identity or expression, and other characteristics protected by law.

The Coats Company is an equal opportunity employer that evaluates qualified applicants without regard to race, color, national origin, religion, ancestry, sex (including pregnancy, childbirth and related medical conditions), age, marital status, disability, veteran status, citizenship status, sexual orientation, gender identity or expression, and other characteristics protected by law.