Senior Payroll Specialist

Advantex Professional Services; Tustin (CA); On-site; USD 95,000 - 120,000; Full time

Job summary

Advantex Professional Services is seeking a Senior Payroll Specialist with 5+ years of full cycle, high-volume payroll experience in California. The role requires hands-on ADP Workforce Now and ADP WFM expertise, Kronos/UKG experience, and meticulous attention to compliance across multiple states.

You will process payroll for 500+ employees, handle overtime, bonuses, commissions, and final checks, and ensure accurate records.

Qualifications

• 5+ years of full cycle payroll processing experience.
• Experience handling multi-state payroll for 500+ employees.
• Hands-on ADP expertise with compliance and reporting.
• Certified Payroll Practitioner or FPC/CPP preferred.

Responsibilities

• Process exempt and non-exempt payroll for 500+ employees.
• Manage overtime, bonuses, commissions, adjustments, and final checks.
• Maintain accurate payroll records and audit timecards and reports.
• Ensure multi-state compliance with federal and state regulations.
• Reconcile payroll journals, benefits deductions, and liabilities.
• Handle new hires, terminations, garnishments, and manual checks.
• Prepare payroll journal entries and GL reconciliations.
• Respond to employee payroll inquiries and resolve discrepancies.

Skills

Payroll processing

Multi-state payroll

Independent in fast-paced environment

Education

BA/BS in Accounting or Finance

Tools

ADP Workforce Now

ADP Workforce Management

Kronos/UKG

Excel

Job description

We are seeking an experienced Senior Payroll Specialist with 5+ years of full cycle, high-volume payroll processing experience.

Experience with ADP Workforce Now, ADP Workforce Management and ADP Kronos/UKG.

Responsibilities for the Senior Payroll Specialist:

• Responsible for processing exempt and non-exempt payroll for 500+ EE
• Handle the regular payroll, overtime, bonuses, commissions, adjustments and final checks
• Responsible for maintaining accurate payroll records, reviewing and auditing timecards, payroll registers and payroll reports
• Responsible for the multi-state payroll and ensure compliance with all federal and state regulations
• Reconcile payroll, benefit deductions, 401K contributions and payroll liabilities
• New hires, terminations, garnishments and manual checks
• Handle payroll journal entries and payroll GL reconciliations
• Research and resolve payroll discrepancies and employee inquiries

Requirements for the Senior Payroll Specialist:

• BA/BS in Acct/Finance and 5+ years of full cycle payroll processing experience
• Experience processing multi-state payroll for 500+ EE
• 2+ years of experience with ADP Workforce Management (WFM) or Kronos/UKG
• 3+ years of ADP Workforce Now
• Advanced Excel (vlookup/pivot tables/formuals)
• Hands-on role requiring strong ADP experience, payroll compliance and ability to work independently in a fast-paced environment.
• Certified Payroll Professional or Fundamental Payroll Certification is highly preferred