Senior Payroll Specialist

CMA CGM; Norfolk (VA); On-site; USD 67,000 - 84,000; Full time

Job summary

CMA CGM in Norfolk, VA seeks a Sr Payroll Specialist to manage multi-state and multi-cycle payroll, ensuring accuracy of records, audits, and tax accounts, and act as backup to the Payroll Manager.

You will mentor the payroll team, maintain UKG configurations, coordinate 401(k) data, and support year-end activities such as W-2 reporting, with a focus on regulatory compliance and confidential handling of payroll information.

Qualifications

• Minimum 3 years of multi-state payroll experience is required.
• Experience with Canadian payroll, multistate, union and non-union payroll preferred.
• Bachelor’s Degree preferred; High School Diploma or GED required.

Responsibilities

• Process multi-state, multi-cycle payrolls from beginning to end.
• Audit time entries for compliance and resolve discrepancies.
• Prepare reports and assist year-end activities including W2 and tax reconciliation.
• Mentor payroll team and back up Payroll Manager.
• Coordinate payroll data with 401(k) data and audits.

Skills

Payroll knowledge

Regulatory compliance

MS Excel

Analytical skills

Attention to detail

Mentorship

Team coordination

Education

High School Diploma or GED

Bachelor’s Degree preferred

Tools

UKG

Job description

Norfolk Va_USA

CMA CGM

Human Resources

Permanent contract

Full Time

Led by Rodolphe Saadé, the CMA CGM Group, a global leader in shipping and logistics, serves more than 420 ports around the world on five continents. With its subsidiary CEVA Logistics, a world leader in logistics, and its air freight division CMA CGM AIR CARGO, the CMA CGM Group is continually innovating to offer its customers a complete and increasingly efficient range of new shipping, land, air and logistics solutions.
Committed to the energy transition in shipping, and a pioneer in the use of alternative fuels, the CMA CGM Group has set a target to become Net Zero Carbon by 2050.
Through the CMA CGM Foundation, the Group acts in humanitarian crises that require an emergency response by mobilizing the Group’s shipping and logistics expertise to bring humanitarian supplies around the world.
Present in 160 countries through its network of more than 400 offices and 750 warehouses, the Group employs more than 155,000 people worldwide, including 4,000 in Marseilles where its head office is located.

Position Summary

The Sr Payroll Specialist performs all activities necessary to process multi-state and multi-cycle payroll. Maintain records, audits, tax accounts, including maintaining related records, voluntary deduction reports, processing involuntary deductions, configuration, reconciliation, preparing accounting reports, documenting, and updating procedures, and preparing special reports for Finance and Management. Provides workflow management and mentorship to the payroll team and serves as the backup to the Payroll Manager.

Functions & Duties

• Process multi-state, multi-cycle payrolls from beginning to end. Coordinates with supervisors and managers to ensure payroll records are updated and accurate before processing payroll. Audits time entries to confirm adherence to company policies and procedures and make adjustments as needed. Resolves payroll discrepancies, prepares and distributes applicable management and accounting reports. Assists with year-end activities such as W2 reporting, tax reconciliation, and processing/posting additional annual compensation.
• Coordinate workflow of payroll reports needed to audit payroll for all pay groups. Performs audit and finalizes payroll in UKG for each pay group. Assist and work with payroll team in supporting their workload.
• Coordinate workflow of 401K data with payroll processors, audits 401K uploads and funding for all pay groups. Assist and work with payroll team in supporting their workload.
• Management of tax accounts includes new registration, tax rate changes, POA filing, granting third-party access on accounts, establishing account logins, etc.
• Establish garnishment controls SOP, manages and audits garnishment withholdings and responses to garnishors.
• Audit and review of employee tax setup. Coordinates with payroll processor to correct historical records if applicable. Assist and work with payroll team in supporting their workload.
• Assist with HRIS and Payroll system maintenance and configuration.
• Respond to payroll-related inquiries from associates and managers timely and professionally. Coordinates appropriate training for associates and managers on UKG if needed.
• Assist with year-end activities such as W2 reporting, tax reconciliation, and processing/posting additional annual compensation.
• MISCELLANEOUS RELATED DUTIES or PROJECTS AS ASSIGNED

Knowledge, Skills, Abilities

• In-depth knowledge of local, state, and federal regulatory requirements related to payroll
• Proficient in interpreting collective bargaining agreements for pay rules, benefit requirements, and attendance plan rules (vacation, sick, holiday, etc.)
• Working knowledge of state and federal tax laws
• Ability to understand system configuration and impact on earnings and deductions
• Proficient in MS Office products, with advanced knowledge in Excel.
• Ability to prioritize and manage multiple responsibilities.
• Responds with a sense of urgency; excellent followthrough skills.
• Attention to detail, organized and thorough with a desire for continuous process improvement
• Ability to maintain a high degree of sensitivity and exercise discretion in regards to confidential material
• Strong analytical skills, attention to detail, demonstrated ability to maintain a high degree of accuracy, and work well within a deadline driven environment.
• Must be flexible and able to work in a team-based and fast- paced environment.
• Provide workflow management and support of a team

Qualifications

Education

Required/Preferred Education Level

Required High School Diploma or GED

Preferred Bachelor’s Degree

Work Experience

Experience Years of Experience

General Experience 3-5 years

Minimum 3 years of multi-state payroll experience is required.Experience with Canadian payroll, as well as multistate, union and non-union payroll is preferred.

At CMA CGM, we are committed to fair and equitable compensation practices. The expected salary range for this position is $67,000 – $84,000 per year. The actual salary offered will be based on a variety of factors including, but not limited to, the candidate’s qualifications, skills, experience, and location.

In addition to base salary, this position may be eligible for:
Performance-based bonuses. Comprehensive benefits, including health insurance, retirement plans, tuition repayment and paid time off. Professional development opportunities.

We believe in transparency and equity and are proud to be an equal opportunity employer. We encourage individuals from all backgrounds to apply.

Come along on CMA CGM’s adventure! The Company is an equal opportunity employer. All qualified applicants will receive consideration for employment. Discrimination or harassment based upon any protected characteristics as defined by state or federal law is wholly inconsistent with our company values and will not be tolerated.

Information at a Glance

Rise in motion with CMA CGM Group: where ambition meets opportunity.

Join a global team of nearly 200 nationalities, shaping the future of global trade, moving essential goods, forging newpaths, and pushing boundaries to serve an ever-changing world.

The pace is fast, the challenges are real, but the rewards are greater: growth, purpose, and thechance to make a meaningful impact. Thisis more than a job. It’s a journey on which you rise.

See how you can rise