Senior Payroll Specialist

The COATS Company; La Vergne (TN); Hybrid; USD 75,000 - 90,000; Full time

Job summary

An established industry player is seeking a Senior Payroll Specialist to join their dynamic team. This hybrid role offers the opportunity to manage payroll for over 375 employees across multiple states, ensuring compliance with payroll laws while providing exceptional customer service. You'll collaborate closely with finance and HR teams, utilizing advanced tools like ADP and Microsoft Excel to streamline processes. If you have a passion for payroll and a commitment to continuous improvement, this is the perfect opportunity to make a significant impact in a supportive environment.

Qualifications

• 6-10 years of payroll experience in a manufacturing environment.
• Familiarity with payroll laws and tax resolution across states.

Responsibilities

• Manage payroll functions with accuracy and compliance.
• Analyze processes for efficiency and stakeholder satisfaction.

Skills

Payroll Processing

ADP WorkForce Now

Microsoft Excel

Customer Service

Multi-State Payroll

Tax Resolution

Education

High School Diploma

Associate’s or Bachelor’s Degree

Tools

ADP

SAP Concur

Job description

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The Sr Payroll Specialist is an integral part of the Coats team, ensuring that we are compliant with all payroll laws and that our employees and vendors are paid correctly each pay period. This person will work closely with some members of the Finance team and HR team to ensure best-in-class customer service while maintaining a level of professional confidentiality. Payroll responsibilities span more than 375 employees across many US states and Canada and will require filing various payroll related tax returns.

This role is a hybrid position working a minimum of 3 days per week in LaVergne TN office (Tuesday, Wednesday, Thursday) and 2 days remote (Monday & Friday) with more in-office time required at month and year end.

KEY RESPONSIBILITIES:

• Manage the Payroll function with accuracy, timeliness, and efficiency, and in accordance with policy, procedures, and in compliance with individual state laws
• Manage, prepare, and/or review weekly and bi-weekly payroll (and commission/bonus payroll as needed) and ensure proper documentation is attached before payroll is processed
• Maintain and oversee all on-site ADP clocks and systems. Review approved timecard totals to be uploaded from ADP. Apply knowledge of Federal, State and Company Leave of absences while having a basic understanding of company PTO policies to ensure timecard accuracy
• Act as system administrator for current system (ADP) including adding earnings codes, deduction codes, system set up etc
• Work with ADP to prepare for year-end closing, including employee record accuracy testing before distribution of W-2’s scheduling of payroll runs for the next year
• Maintain and improve internal controls for Payroll activities and assist internal, external, and regulatory auditors as needed
• Build and maintain relationships with operational leaders to better understand the business and provide better support, encouraging a customer service focus. Respond to internal and external customer inquiries in a timely manner
• Support of applicable month-end closing procedures, focusing on Payroll Upload and Hours Reports
• Provide cross-functional support and assist Accounting and Finance management on projects as needed
• Work with customers (employees) on timecard issues, LOA questions, tax questions etc while providing excellent customer service and interpersonal skills
  
  

CONTINUOUS IMPROVEMENT:

• Analyze current processes and identify wastes, recommending and implementing changes to improve efficiency and internal / external stakeholder satisfaction
• Drive transitions to new vendors and help to lead broader system transformation cross functionally to fulfill the above and company objectives
  
  

REQUIREMENTS:

• High school diploma required
• Minimum 6-10 years of experience processing payroll in a manufacturing environment, federal, state, and local tax resolution, and proven experience with multi-state payroll
• Background familiarity with payroll laws of the United States, and ability to research and update on a regular basis
• Advanced Microsoft Excel, Word, and 10-key skills
• Experience user of ADP WorkForce Now. Preferred experience with ADP WorkForce Manager
• Ability to work on some Holidays in order to process payroll (should be limited and additional time will be given to be made up for)
  
  

PREFERRED:

• Relevant Associate’s or Bachelor’s degree
• Manufacturing and/or Union experience
• Experience processing Canadian payroll
• Experience sourcing vendors and systems that best support business needs
• Expense report processing experience and familiarity with SAP Concur
• Project management experience
  
  

The Coats Company is an equal opportunity employer that evaluates qualified applicants without regard to race, color, national origin, religion, ancestry, sex (including pregnancy, childbirth and related medical conditions), age, marital status, disability, veteran status, citizenship status, sexual orientation, gender identity or expression, and other characteristics protected by law.

The Coats Company is an equal opportunity employer that evaluates qualified applicants without regard to race, color, national origin, religion, ancestry, sex (including pregnancy, childbirth and related medical conditions), age, marital status, disability, veteran status, citizenship status, sexual orientation, gender identity or expression, and other characteristics protected by law.

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Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Human Resources

• Industries

  Internet Publishing

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