Senior Payroll Specialist

HES Facilities Management; Knoxville (TN); On-site; USD 70,000 - 90,000; Full time

Job summary

HES Facilities Management is seeking a Sr. Payroll Specialist to process and manage the company’s payroll. You will calculate wages based on hours worked and administer payments.

The role emphasizes strong technical skills in payroll processing and compliance, with experience in multi-state, high-volume environments and proficiency in ADP and Winteam. This in-office position requires effective communication and meticulous attention to detail.

Qualifications

• Proven experience with multi-state high volume payrolls with at least 5+ years of Payroll Experience.
• Proficiency in calculations, data analysis, and problem-solving is needed to ensure accurate and timely payroll processing.
• A strong understanding of federal, state, and local payroll laws, tax regulations, and compliance requirements is essential.
• A willingness to learn new systems and processes, adapt to changing regulations, and resolve complex payroll issues.
• Excellent verbal and written communication skills are necessary for interacting with employees, managers, and other stakeholders on payroll-related matters.
• The ability to prioritize tasks, manage deadlines, and maintain organization in a fast-paced environment.
• A high level of accuracy and attention to detail is critical for avoiding errors in payroll calculations and data entry.
• Prior leadership experience.
• Proficient in MS Office and knowledge of relevant software (e.g. ADP) and databases
• High school diploma or equivalent; BSc/BA in business, accounting or relevant field is a plus
• Providing excellent customer service to employees regarding their pay and benefits.
• Willingness and ability to work in a team, under pressure and meet deadlines
• Action oriented / initiative approach to work

Responsibilities

• End-to-end payroll processing using Winteam and ADP Smart Compliance
• Maintain and process payroll records and reports for accounting of salary/wages due, accruals, deductions and other payroll related duties.
• Compliance – Ensuring adherence to all applicable laws and regulations
• Troubleshooting and problem solving – Addressing payroll related inquiries and escalating when necessary
• Audit current processes to reduce the number of payroll related errors
• Provide support to leadership as tasks are assigned
• Acquiring proper approval from upper management for additional payments when needed
• Process and respond to Garnishment notices

Skills

Multi-state payroll

Payroll processing

Regulatory compliance

Data analysis

Problem-solving

Communication skills

Leadership experience

Attention to detail

Team player

MS Office

Education

High school diploma or equivalent

BSc/BA in business or accounting

Tools

Winteam

ADP Smart Compliance

MS Office

Job description

HES is a premier national provider of facilities management services focused 100% on educational institutions. Headquartered in Knoxville, Tennessee, HES builds best-in-class programs for custodial, maintenance, grounds, and landscaping services. With hundreds of years of combined facilities experience, the HES leadership team is comprised of results-oriented, hands-on executives and facilities experts who give school facilities their full attention. Whether for a grounds and landscaping program, custodial services, or maintenance solutions, HES will change the way you look at facilities management.

Founded in 1972, HES has a proven track record of working successfully and exclusively in the educational environment, maintaining a singular focus on facilities management, undistracted by competing priorities. HES has earned the trust of over 150 education partners across 29 states. We employ 14,000 dedicated team members and maintain more than 200 million square feet daily.

Job Description

We are looking for a knowledgeable Sr. Payroll Specialist to process and manage the company’s payroll. You will be the one to calculate wages based on hours worked and administer payments.

A Senior Payroll Specialist requires a combination of strong technical skills, particularly in payroll processing and compliance, along with excellent communication and problem-solving abilities. Key requirements include experience with a fast pace, high volume multi-state payroll software and systems, and a thorough understanding of relevant laws and regulations. The goal is to ensure personnel receive the correct compensation in a timely manner.

Position is an in-office position.

Job Responsibilities

• End-to-end payroll processing using Winteam and ADP Smart Compliance
• Maintain and process payroll records and reports for accounting of salary/wages due, accruals, deductions and other payroll related duties.
• Compliance – Ensuring adherence to all applicable laws and regulations
• Troubleshooting and problem solving – Addressing payroll related inquiries and escalating when necessary
• Audit current processes to reduce the number of payroll related errors
• Provide support to leadership as tasks are assigned
• Acquiring proper approval from upper management for additional payments when needed
• Process and respond to Garnishment notices

Requirements and Skills

• Proven experience with multi-state high volume payrolls with at least 5+ years of Payroll Experience
• Proficiency in calculations, data analysis, and problem-solving is needed to ensure accurate and timely payroll processing
• A strong understanding of federal, state, and local payroll laws, tax regulations, and compliance requirements is essential.
• A willingness to learn new systems and processes, adapt to changing regulations, and resolve complex payroll issues.
• Excellent verbal and written communication skills are necessary for interacting with employees, managers, and other stakeholders on payroll-related matters.
• The ability to prioritize tasks, manage deadlines, and maintain organization in a fast-paced environment.
• A high level of accuracy and attention to detail is critical for avoiding errors in payroll calculations and data entry.
• Prior leadership experience.
• Proficient in MS Office and knowledge of relevant software (e.g. ADP) and databases
• High school diploma or equivalent; BSc/BA in business, accounting or relevant field is a plus
• Providing excellent customer service to employees regarding their pay and benefits.
• Willingness and ability to work in a team, under pressure and meet deadlines
• Action oriented / initiative approach to work