Senior Payroll Specialist

Venable LLP; Carpinteria (CA); Remote; USD 69,000 - 78,000; Full time

Job summary

A leading company is seeking a Senior Payroll Specialist to manage payroll processing for lawyers and legal professionals. This remote position requires expertise in payroll systems and compliance with federal and state laws. The ideal candidate will have a Bachelor's degree and at least three years of payroll experience. Competitive compensation and comprehensive benefits are offered.

Benefits

Medical Insurance

Dental Insurance

Vision Insurance

401(k) with Profit Share

Paid Time Off

Tuition Reimbursement

Qualifications

• Minimum of 3 years of payroll experience.
• Proficient knowledge of ADP HCM and UKG Kronos.

Responsibilities

• Processing bi-weekly payroll and special payrolls.
• Generating and auditing 401(k) and loan reports.
• Maintaining confidentiality regarding payroll matters.

Skills

Payroll Experience

Communication

Mathematical Reconciliation

Excel

Education

Bachelor's Degree in Accounting / Finance

Tools

ADP HCM

UKG Kronos

Job description

You're looking for a change, and so are we. At Venable, we know that every new hire brings valuable experience, new perspectives, and a chance to raise the bar. That's why we're looking for a Senior Payroll Specialist to provide accurate processing of Lawyers, Business and Legal Professional Staff payroll and ensure compliance with established policies and procedures.

This position is REMOTE with the exception of initial training period AND 2 onsite days / month for payroll processing.

The ideal candidate will be responsible for...

• Processing bi-weekly payroll and special payrolls as required and reviewing bi-weekly payroll for new hire direct deposit and tax information
• Processing out- of-cycle checks, manual checks, and reversals when necessary; Setting up out-of-sequence payrolls and calculating and processing special payments as needed
• Reviewing and processing payroll related information received from HR / Benefits / IT; Responding to requests from HR / PDR including employment, compensation, and unemployment
• Entering Benefit PDE payroll adjustment / corrections; Running UNUM deduction report; Updating parking deductions in each office
• Maintaining the New York Family Leave Insurance spreadsheet
• Generating and auditing (after payroll processing) 401(k) and 401(k) loan reports; Comparing 401(k) audit report with report generated by Payroll Manager
• Processing and maintaining annual salary reduction schedule for Lawyers and Legal Professionals
• Preparing and maintaining salary increase spreadsheet for Legal Professionals (Paralegals); Preparing and maintaining bonus spreadsheet for Lawyers and Legal Professionals; Preparing YE adjustment payroll
• Running salary pro-ration processes
• Reviewing and importing Kronos files for Paralegals and Business Professionals; Processing Kronos Snapshot files for Paralegals and Business Professionals
• Creating check requests for payroll funding, tax impound, and 401(k); Processing check requests in ChromeRiver
• Creating data bridges, pay data views and pay data batches for payroll processing
• Training and assisting with Timekeeping system - Kronos
• Maintaining confidentiality regarding all payroll and compensation matters
• Other duties as assigned

The successful candidate will demonstrate...

• A minimum of 3 years of payroll experience; Bachelor's Degree in Accounting / Finance or equivalent experience
• Experience with ADP HCM required
• Proficient knowledge and usage of a time and attendance system, preferably UKG Kronos
• Familiarity with federal and state laws relating to payroll
• Proficient knowledge of Excel
• Intermediate mathematical reconciliation skills
• Ability to communicate in both oral and written form with individuals at all levels of the organization
• Flexibility to work after hours and weekends as needed

Pay Range for Candidates in Baltimore :

69,000 - $78,000 per year

The range provided is the minimum and maximum salary that Venable in good faith believes at the time of this posting that it is willing to pay for the advertised position. Exact compensation will be determined based on individual candidate qualifications and location.

Committing your time and talent is no small matter-at Venable, we know that superior client service begins with an investment in our people. Our competitive compensation, robust benefits, and programs that support our employees' well-being, families, and futures reflect our dedication to prioritizing the whole person, not just the professional.

Venable's benefits package includes medical, dental, vision, disability, life insurance, flexible spending and healthcare savings accounts, 401(k) with firm profit share, paid time off, firm paid holidays, wellness and personal advocacy programs, family planning resources and leave programs, tuition reimbursement, and more. New employees are provided a detailed orientation to the firm's benefit offerings upon hire.

Here, we strive to offer the kind of care that radiates, from our colleagues to our clients, to our communities, so that success finds everyone.

Education Requirements :

• Bachelor's Degree in Accounting / Finance or equivalent experience

Skills & Technical Requirements :

• Minimum of 3 years of payroll experience
• Proficient knowledge and usage of a HCM system, preferably ADP
• Proficient knowledge and usage of a time and attendance system, preferably UKG Kronos
• Familiar with federal and state laws relating to payroll
• Proficient knowledge of Excel
• Intermediate mathematical reconciliation skills
• Proficient knowledge and usage of a document management system
• Ability to communicate in both oral and written form with individuals at all levels of the organization

Other Requirements :

• Flexibility to work after hours and occasional weekend hours if needed
• Ability to work under pressure and adapt to multiple priorities
• Ability to exercise caution and seek appropriate guidance when necessary

Physical Requirements

• Work is mainly sedentary

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