Senior Payroll Specialist

Jenne Inc

Avon (OH)

On-site

USD 65,000 - 85,000

Full time

5 days ago

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Benefits offered by this job

Company-paid benefits

Life Insurance

Long-Term Disability

Employee Discounts

Paid Time Off

401(k) with company match

Job summary

Jenne, Inc. is seeking a Senior Payroll Specialist to oversee incentive programs, accurately process payroll, and ensure compliance with company policies and regulations. You will reconcile accounts, analyze financial data, and collaborate with multiple departments.

The role requires strong analytical and organizational skills, confidentiality, and the ability to work with Paycor payroll systems. Hours are 8:00-5:00, Monday through Friday.

Qualifications

Associate degree in accounting/finance/HR or related field with four+ years payroll experience.
Strong knowledge of payroll processes, wage/hour requirements, and taxes.
Experience with multi-state payroll and confidentiality requirements.

Responsibilities

Process biweekly payroll accurately for all employees.
Review timekeeping records, hours, overtime, bonuses, and commissions.
Handle payroll adjustments, retroactive pay, and off-cycle payrolls.
Prepare payroll registers and ensure correct deductions and taxes.
Maintain payroll records and support audits and compliance.

Skills

Analytical skills

Organizational skills

Attention to detail

Confidentiality

Communication

Education

Associate degree in Accounting/Finance/HR or related field

Tools

Paycor payroll systems

Job description

Jenne, Inc. manages its recruiting and hiring process internally. We do not accept candidate submissions from outside staffing agencies, search firms, or third-party recruiters. Thank you for respecting our internal recruiting process.

Senior Payroll Specialist

8:00-5:00

Hours: Monday - Friday

The Senior Payroll Specialist is responsible for overseeing incentive programs, accurately processing payroll, and calculating incentive compensation. This position reconciles accounts, analyzes financial data, and ensures payroll and incentive-related transactions are processed accurately and in compliance with company policies and applicable regulations. The ideal candidate will possess strong analytical and organizational skills, exceptional

attention to detail, a thorough understanding of confidentiality and privacy requirements, and the ability to collaborate effectively with multiple departments.

Duties/Responsibilities

Payroll Processing

Process accurate and timely biweekly payroll for all employees.
Review and validate timekeeping records, including hours worked, overtime, PTO, bonuses, commissions, and other forms of compensation.
Process payroll adjustments, retroactive pay, off-cycle payrolls, manual checks, and final payments as needed.
Review payroll registers, reports, and supporting documentation to ensure accuracy prior to payroll submission.
Ensure all required deductions, taxes, and withholdings are accurately calculated and applied.
Process employee changes, including new hires, terminations, salary changes, promotions, transfers, and other compensation adjustments.
Independently manage multi-state payroll activities, including wage and overtime calculations, payroll deductions, paycheck advances, bonus payments, commissions, and separation payments.
Maintain complete and accurate payroll records in accordance with company policies and applicable legal requirements.

Payroll Compliance

Ensure payroll practices comply with applicable federal, state, and local wage, hour, tax, and payroll regulations.
Maintain current knowledge of payroll laws, regulations, and tax requirements affecting multi-state payroll.
Assist with quarterly and annual payroll tax filings, reconciliations, and related compliance requirements.
Support year-end payroll activities, including the preparation, review, and distribution of W-2s and other required tax forms.
Monitor and process wage garnishments, child support orders, tax levies, and other legally required deductions.
Maintain appropriate payroll documentation to support audits and compliance reviews.
Calculate, validate, reconcile, and process bonus and incentive payments in accordance with established programs and guidelines.

Benefits & Payroll Deductions

Reconcile employee benefit invoices against benefit enrollment systems to ensure accurate employee deductions, coverage, and employer contributions.
Notify HR of discrepancies and work collaboratively to resolve discrepancies in a timely manner.

Employee & Manager Support

Serve as a resource for employees and managers regarding payroll, compensation, deductions, timekeeping, and related policies.
Respond to payroll inquiries and research and resolve issues promptly and accurately.
Provide guidance on payroll and timekeeping procedures and requirements.
Maintain confidentiality of sensitive employee, payroll, compensation, and financial information.

Incentives

Primarily focuses on designing, implementing, and managing compensation plans.
Work with other departments to ensure programs are set up properly and assignments of accounts are done timely and accurately.
Ensure the smooth operation of incentive programs while maintaining accuracy and compliance with company policies.
Work with IT to ensure the information presented on Jenne’s website regarding incentives is accurate and working
Key responsibilities includeanalyzing performance data, setting goals, calculating incentive payouts, and communicating program calculations to employees when there are questions.

Other Duties:

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Education and Experience

Associate degree in Accounting, Finance, Human Resources, or a related field, or equivalent combination of education and four or more years of relevant payroll experience.
Minimum of four years of payroll processing experience, preferably in a multi-state environment.
Strong knowledge of payroll processes, wage and hour requirements, payroll taxes, deductions, benefits, and compliance. Preferably Paycor.
Strong communication, analytical, organizational, and problem-solving skills.
Ability to communicate effectively by telephone, email, video conferencing, and in person.

Preferred Qualifications

CPP (Certified Payroll Professional) or FPC (Fundamental Payroll Certification) preferred.
Experience with Paycor payroll systems.

Physical Requirement ( In Compliance with ADA)

Ability to work at a computer for extended periods.
Ability to sit, stand, and move throughout the office as needed.
Ability to communicate effectively by telephone, email, video conferencing, and in person.
Ability to occasionally lift or move office materials weighing up to approximately 5-10 pounds.

Jenne, Inc. is an Equal Opportunity Employer

All job offers are contingent upon the successful completion of our pre-employment drug screening and background check, in accordance with applicable laws.

BENEFITS

Comprehensive Company-Paid Benefits
Starting the first of the month after your hire date, you'll have access to a range of benefits. We provide essential coverage for your peace of mind, including:

Life Insurance & AD&D:
Long-Term Disability:
Employee Assistance Program (EAP) for support when you need it
Exclusive Employee Discounts on various products and services

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Voluntary Benefits Customized for You

We offer a variety of voluntary benefits to fit your lifestyle and needs:

Medical & Prescription Coverage
Vision Insurance
Supplemental Life Insurance for Employee, Spouse, and Child(ren)
Supplemental AD&D Insurance for Employee and Family
Short-Term Disability
Critical Illness Insurance
Pet Insurance

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Generous Paid Time Off & Holidays for Your Well-Being

We appreciate your hard work and prioritize your well-being with generous Paid Time Off. Start with three weeks (prorated after your first 90 days) and watch your PTO grow—up to four weeks after four years and five weeks after 12 years! Plus, enjoy eight paid holidays, giving you time to relax and spend with loved ones!

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Retirement & Financial Security

Plan for your future with our 401(k) program, which includes a 50% match on the first 5% of your contributions after just 90 days. We're committed to helping you build long-term financial security!

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Lifestyle Discounts

Take advantage of exclusive savings designed to make life easier, including discounts on: