Senior Payroll Manager - Construction & Compliance

HCI Systems; Ontario (CA); On-site; USD 100,000 - 150,000; Full time

Benefits offered by this job

401(k) with matching

Comprehensive health benefits

Paid time off

Weekly pay

Job summary

HCI Systems, Inc. is seeking an experienced Payroll Manager to oversee weekly multi-state payroll for 1,300+ employees across three entities. You will supervise the payroll team, implement internal controls, and ensure on-time, compliant pay including bonuses and year-end reporting.

You will manage audits, wage compliance, and payroll tax filings, partnering with HR and finance to maintain accurate records and seamless payroll operations across state lines and union/non-union projects.

Qualifications

• 5–7 years of payroll experience managing high-volume, multi-state payroll for 400+ employees.
• Payroll experience within the construction, electrical, or general contracting industries is required.
• Experience managing payroll across multiple entities with accurate reporting and compliance.
• Prior experience processing payroll for both union and non-union employees.
• Familiarity with prevailing wage laws and certified payroll processes, including job rate verification, fringe benefits, and government agency reporting.
• Hands-on experience with fringe credits and fringe contributions to retirement plans.
• Strong working knowledge of ADP WorkforceNow.
• Proficient in Microsoft Excel and payroll-related tools.

Responsibilities

• Process weekly, multi-state payroll for 1,300+ salaried and hourly employees across three entities.
• Oversee full-cycle payroll including bonuses, adjustments, fringe benefits, and year-end reporting.
• Lead and mentor payroll team; develop SOPs and training materials to boost efficiency.
• Implement internal controls for payroll accuracy, compliance, and risk mitigation.
• Handle payroll audits and quarterly payroll tax filings; reconcile payroll GL accounts.

Skills

Multi-state payroll

ADP WorkforceNow

Microsoft Excel

Payroll compliance

Leadership

Internal controls

Union wage knowledge

ERP/payroll systems

Tools

ADP WorkforceNow

Sage/Timberline

Vista

Spectrum

Viewpoint

CMiC

Microsoft Excel

Job description

HCI Systems, Inc. is seeking an experienced Payroll Manager to oversee weekly multi-state payroll for 1,300+ employees across three entities. You will supervise the payroll team, implement internal controls, and ensure on-time, compliant pay including bonuses and year-end reporting.

You will manage audits, wage compliance, and payroll tax filings, partnering with HR and finance to maintain accurate records and seamless payroll operations across state lines and union/non-union projects.