Senior Payroll Administrator

Ventura Community Partners; United States; Hybrid; USD 80,000 - 110,000; Full time

Benefits offered by this job

Comprehensive benefits (medical,Dental

Vision

Wellness program

Company-matching 401k

Paid time off

Paid parental leave

Training and education assistance

Employee Assistance Program

Calm Health

Pet insurance

Job summary

CCMC is seeking a Senior Payroll Administrator to manage full-cycle, bi-weekly payroll for multi-state staff. The role emphasizes accuracy, confidentiality, and compliance, collaborating with HR and Finance to resolve discrepancies and administer garnishments.

The ideal candidate will have 5+ years of multi-state payroll experience, strong Excel and ADP Workforce Now skills, and a CPP designation is preferred.

Qualifications

• 5+ years of experience processing multi-state payroll.
• Strong knowledge of payroll regulations and tax requirements.
• Commitment to accuracy, confidentiality and service.

Responsibilities

• Process full-cycle bi-weekly payroll for multi-state employees.
• Audit time and attendance data and calculate wages and overtime.
• Handle payroll changes including deductions, tax status updates, and employment changes.
• Ensure compliance with federal, state, and local payroll regulations and respond to inquiries.

Skills

Full-cycle payroll

Multi-state payroll

Regulatory compliance

CPP preferred

Tools

ADP Workforce Now

Microsoft Excel

Job description

We’re CCMC, a community management company specializing in master-planned communities. Our vision of inspiring a resident-centric focus is brought to life by our core values: Integrity, Respect, Service and Community.

The Senior Payroll Administrator is responsible for processing full-cycle, bi-weekly payroll for multi-state employees with a high degree of accuracy, timeliness, and compliance. This role plays a critical part in maintaining the integrity of payroll records, auditing time and attendance data, managing employee pay changes, and ensuring compliance with all applicable federal, state, and local payroll regulations. The Senior Payroll Administrator works closely with HR and Finance to resolve payroll discrepancies, administer garnishments and withholdings, and respond to employee inquiries with professionalism and confidentiality. Additionally, this role supports payroll audits, system data integrity, and continuous improvement initiatives to enhance the payroll function.

The ideal candidate demonstrates a strong commitment to accuracy, confidentiality, and service, in alignment with CCMC’s core values of Integrity, Respect, Service, and Community.

RESPONSIBILITIES

• Process full-cycle bi-weekly payroll for multi-state employees
• Maintain payroll records with a high degree of accuracy and integrity
• Audit time and attendance records; calculate wages, overtime, and supplemental pay
• Execute payroll changes including deductions, tax status updates, and employment changes (transfers, promotions, terminations)
• Accurately calculate and distribute final wages in compliance with state laws
• Resolve payroll discrepancies in collaboration with HR and Finance departments
• Ensure compliance with federal, state, and local payroll regulations
• Administer wage garnishments, child support orders, and tax withholdings
• Maintain accurate employee data in payroll and HRIS systems
• Oversee paycard enrollment and distributions
• Respond to payroll-related employee inquiries in a timely and professional manner
• Assist in internal and external payroll audits
• Participate in payroll-related projects and process improvements
• Uphold strict confidentiality of sensitive employee and payroll information
• Perform additional duties as assigned

REQUIREMENTS

• Minimum 5 years of experience processing multi-state payroll
• Proficient in Microsoft Excel and ADP Workforce Now
• Strong knowledge of payroll regulations, compliance standards, and tax requirements
• Certified Payroll Professional (CPP) preferred
• High attention to detail and excellent organizational skills
• Strong communication and interpersonal skills

COMPETENCIES

• Accuracy and Attention to Detail - Ensuring precise payroll calculations, maintaining error-free records, and upholding compliance standards across multi-state jurisdictions.
• Payroll Compliance and Regulatory Knowledge - Demonstrating thorough knowledge of federal, state, and local payroll laws, tax requirements, and employment regulations.
• Communication and Collaboration - Effectively partnering with HR, Finance, and employees to resolve payroll issues and explain complex payroll matters clearly.

Physical requirements that are essential to the job.

• Lifting: Occasional light lifting (up to 10 lbs.) of files or office materials
• Mobility: Walking in office areas
• Working conditions: Primarily performed onsite or hybrid
• Extended Sitting or Standing: Capability to sit or stand for extended periods during meetings or events
• Manual Dexterity: Skills in using technology, including computers and mobile devices

We are committed to creating an inclusive and accessible work environment. If you require reasonable accommodation in performing the job duties as described in the job description, discuss with your manager.

If driving is, or becomes, a requirement of the role, it is required, at all times, that you hold a valid state driver’s license for the class of vehicle you are driving, maintain a clean motor vehicle report, and hold current automobile insurance at statutory limits. You must notify Human Resources immediately regarding any change to your motor vehicle standing. CCMC may periodically review motor vehicle reports to ensure compliance with these requirements.

WHAT WE OFFER:

• Comprehensive benefits package including medical, dental, and vision
• Wellness program
• Flexible Spending Accounts
• Company-matching 401k contributions
• Paid time off for vacation, holidays, medical, and volunteering
• Paid parental leave
• Training and educational assistance
• Support programs, including Employee Assistance Program and Calm Health
• Optional benefits including short- and long-term disability, life insurance, and pet insurance
• Most importantly, a caring team who is dedicated to your success!