Payroll Administrator

AskCIP; Cambridge (MA); Hybrid; USD 60,000 - 90,000; Full time

Job summary

CIP Group in Cambridge, MA is seeking a full-time Payroll Administrator to join our Managed Payroll team. You will process payroll, maintain records, ensure accuracy, and support compliance across federal, state, and local regulations.

Key interactions include collaborating with team members on payroll changes, benefits questions, audits, and year-end tasks such as W-2s. The role offers a hybrid work environment with occasional on-site meetings.

Qualifications

• 3-6 years of progressive payroll administration.
• Strong knowledge of payroll systems, HRIS, and timekeeping.
• Understanding of employment laws and payroll compliance.
• Ability to manage multiple priorities with minimal supervision.
• High discretion with confidential information.

Responsibilities

• Process bi-weekly/weekly/monthly payroll accurately and on time for all employees.
• Administer payroll changes including new hires, terminations, promotions, bonuses, deductions, and garnishments.
• Ensure ongoing compliance with federal, state, and local wage and hour regulations.
• Reconcile payroll reports, identify discrepancies, and implement corrective actions.
• Coordinate payroll tax filings, year-end processing (W-2s), audits, and vendor relationships.
• Serve as a subject-matter resource for payroll-related employee inquiries and issue resolution.
• Maintain and audit employee records within HRIS systems to ensure accuracy and compliance.
• Lead onboarding and offboarding processes, ensuring timely completion of documentation and system updates.
• Work with benefits team members for questions surrounding employee benefits programs, and deductions.
• Manage background checks, employment verifications, and I-9 compliance.

Skills

Payroll systems

HRIS

Timekeeping systems

Discretion

Compliance

Tools

Paycor

Job description

For over 35 years, CIP Group has been a dynamic force in Employee Benefits, Retirement, HR Consulting, and Payroll Services, committed to excellence and innovation. While we are a Boston-based, independent benefit brokerage located in Cambridge, MA, we are proud to be a national firm, serving clients across the country. Our diverse team simplifies work life for clients by offering expert services tailored to each client’s strategic vision.

Our philosophy centers on advocacy and partnership, going beyond traditional roles to collaborate and conquer challenges. CIP Group’s commitment to excellence is woven into our DNA, ensuring every interaction is a step toward a more prosperous and confident future. Together, we strive to bring innovation and transformative solutions, forging a path toward a future where organizations thrive, employees flourish, and success knows no bounds.

We are currently looking for a full-time Payroll Administrator to join our team. This position will report to the Managed Payroll Manager.

Requirements

The Payroll Administrator requires a solid understanding of payroll practices, the ability to work with minimal supervision, and a proactive approach to ensuring compliance, accuracy, and positive employee experience.

Key Responsibilities

• Working collaboratively with team members, process bi-weekly/weekly/monthly payroll accurately and on time for all employees
• Administer payroll changes including new hires, terminations, promotions, bonuses, deductions, and garnishments
• Ensure ongoing compliance with federal, state, and local wage and hour regulations
• Reconcile payroll reports, identify discrepancies, and implement corrective actions
• Coordinate payroll tax filings, year-end processing (W-2s), audits, and vendor relationships
• Serve as a subject-matter resource for payroll-related employee inquiries and issue resolution
• Maintain and audit employee records within HRIS systems to ensure accuracy and compliance
• A Lead onboarding and offboarding processes, ensuring timely completion of documentation and system updates
• Work with benefits team members for questions surrounding employee benefits programs, and deductions
• Manage background checks, employment verifications, and I-9 compliance

Qualifications

• 3-6 years of progressive payroll administration
• Strong working knowledge of payroll systems, HRIS platforms, and timekeeping systems
• Demonstrated understanding of employment laws, payroll regulations, and compliance requirements
• Proven ability to manage multiple priorities with minimal supervision
• High level of discretion when handling confidential information

Preferred Qualifications

• Payroll certification (CPP, FPC) or HR certification (PHR, SHRM-CP)
• Experience with Paycor is a plus
• Experience supporting audits and compliance reporting
• Strong analytical, problem-solving, and decision-making skills
• Excellent organizational, communication, and interpersonal abilities
• Advanced proficiency in Microsoft Excel and HR reporting tools
• Ability to collaborate cross-functionally and support employees at all organizational levels

Hybrid work environment with occasional on-site corporate meetings and client onsite visits