Senior Payroll Administrator

Construction Specialties; Lebanon (NJ); On-site; USD 70,000 - 100,000; Full time

Benefits offered by this job

Bonus Plan

Medical & Prescription benefits with公司

Disability benefits

Life Insurance

Tuition Assistance

401(k) program with match

10 Paid Holidays + 4 Floating holidays

Job summary

Construction Specialties, Inc. in the United States is seeking a Payroll Administrator to responsibly prepare, document, and reconcile payroll for U.S. and Canadian operations.

This role partners with Accounting, Treasury, HR and outside service providers to ensure accurate reporting and close support. The ideal candidate has 4–7 years in payroll, multi‑state experience, and strong analytical skills, with ERP exposure (Oracle, Dynamics 365) and ADP payroll software.

Qualifications

• Associates degree in Finance, Accounting or Business required; Bachelor’s degree preferred.
• 4–7 years payroll experience, ideally multi‑state and multi‑entity.
• Strong knowledge of accounting principles, debits/credits and month‑end close.
• Detail‑oriented with deadlines; capable of working across cycles.
• Excel skills with lookups, pivots and large data reconciliation; ERP exposure.

Responsibilities

• Administers Canadian & US payroll (weekly & biweekly) end‑to‑end.
• Reviews pay calculations and deductions for accuracy before release.
• Coordinates payroll with outside provider (ADP), including file transmissions.
• Performs monthly payroll reconciliations and investigates variances.
• Reviews time card data for completeness and policy compliance.
• Maintains knowledge of payroll legislation across jurisdictions.

Skills

Financial acumen

Reconciliations

Excel (Pivot, lookups)

Multi-state payroll

Analytical skills

Discretion with confidential data

Education

Associates degree in Finance/Accounting/Business

Bachelor’s degree preferred

Tools

ERP systems (Oracle, Microsoft Dynamics 365)

Payroll software (ADP, Oracle, Vanguard)

Job description

Responsible for the accurate preparation, documentation, distribution and reconciliation of payroll and the administration of the payroll system across U.S. and Canadian operations. Payroll is a financial reporting function at Construction Specialties: every cycle flows directly into the general ledger, tax filings and the Company’s retirement plan. The role therefore requires strong financial acumen and the ability to reconcile, analyze and explain payroll results, not simply process them. The position partners closely with Accounting, Treasury, Human Resources and outside service providers, and offers meaningful exposure to month-end close, benefits accounting and multi‑jurisdiction tax within the corporate finance organization.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions, including but not necessarily limited to the following:

• Administers the processing of Canadian & US Payroll (Weekly & BI Weekly) from start to finish.
• Reviews the computation of pay and associated deductions for accuracy prior to each release.
• Coordinates payroll processing with an outside service provider (i.e. ADP), including file transmission, funding and error resolution.
• Performs monthly payroll reconciliations and investigating variances to resolution.
• Reviews and audits time card data for completeness, approvals and policy compliance prior to processing.
• Administers direct deposit, garnishments, levies and court‑ordered withholdings.
• Responds to and resolves any inquiries regarding paychecks or payroll reporting.
• Processes off‑cycle payments, wage adjustments, retroactive pay and payroll tax corrections.
• Maintains up‑to‑date knowledge of city, state, provincial, local, and federal legislation affecting payroll; understands and follows applicable provisions.
• Operates within established internal controls and segregation of duties requirements; escalates exceptions rather than working around them.
• Responds to and resolves any inquiries regarding paychecks or payroll reporting with professionalism and discretion.
• Ensures payroll issues are escalated and resolved promptly, with root‑cause follow‑up to prevent recurrence.
• Serves as the backup to the Department Manager for Reconciliations, and other Department members.
• Manages payroll inquiries & research, and identifies process improvement, automation and documentation opportunities.

KNOWLEDGE/ SKILLS/ EXPERIENCE/ EDUCATION:

• Associates degree in Finance, Accounting or Business required; Bachelor’s degree preferred.
• Proven experience in payroll administration or related field, generally gained from 4-7 years experience in payroll, ideally multi‑state and multi‑entity.
• Strong knowledge of accounting principles and practices, including debits and credits, account reconciliations and accruals.
• Prior general accounting exposure (journal entries, balance sheet reconciliations or month‑end close participation) strongly preferred.
• Detail‑oriented with excellent analytical skills and a track record of meeting non‑negotiable deadlines.
• Ability to simultaneously work with multiple payroll cycles and in multiple, varying taxing jurisdictions.
• Intermediate to advanced Excel skills, including lookups, pivot tables and reconciliation of large data sets.
• Hands‑on ERP experience (i.e. Oracle, Microsoft Dynamics 365) and the ability to learn new systems quickly; preferred.
• Canadian or cross‑border payroll experience preferred.
• FPC, CPP or equivalent payroll certification preferred, or willingness to pursue with Company support.
• Absolute discretion in handling confidential compensation and employee data.
• Direct Deposit Administration
• Garnishments and Levies
• Time Card Review & Audit
• Pay Calculations
• General Ledger Coding, Accruals and Close Support
• Payroll Tax Reporting (ADP, Process Maintenance)
• Payroll , Wage and Tax Adjustments
• Payroll Software (i.e. Oracle, ADP, Vanguard)
• Process Improvement and Payroll Automation
• Manufacturing or Multi‑Site Environment Experience
• Annual Salary Range: $70,000 – $100,000. Range will vary by experience and geographic market.
• Bonus Plan
• Medical & Prescription benefits with company contribution
• Disability benefits
• Life Insurance
• Tuition Assistance
• 401(k) program with match
• 10 Paid Holidays + 4 Floating holidays

About Us

CONSTRUCTION SPECIALTIES, INC.

Founded in 1948, Construction Specialties (CS) is a specialty building products manufacturer. CS provides solutions to building challenges that architects, designers, building owners, facility managers, and contractors face every day. Since inventing the first extruded louver, CS has become a global leader in all our product categories. Our products are a part of some of the most iconic buildings around the world– from the world’s tallest tower, Burj Khalifa in Dubai, to the Oculus at the World Trade Center Transit Hub in Manhattan. If you want to work in an inspiring atmosphere and collaborate with customers and colleagues to solve challenges, we're the right place for you. CS: People. Buildings. Better.

Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, veteran status, or any other characteristic protected by applicable federal, state or local law.