Senior Partner Recruiting Coordinator

Katten Muchin Rosenman LLP; Washington (District of Columbia); Hybrid; USD 70,000 - 90,000; Full time

Benefits offered by this job

Medical/dental/vision

401k with employer contribution

Parental leave

Transportation fringe benefit program

Back-up care option

Generous paid time off policy

Long-term and short-term disability

Job summary

Katten Muchin Rosenman LLP is seeking a Senior Partner Recruiting Coordinator to support lateral partner recruitment across offices, including Washington, DC. The role requires coordinating interviews, communications, due diligence, onboarding, and maintaining strict confidentiality.

The position offers a hybrid work model with on-site and remote flexibility, and involves managing relationships with search consultants, agencies, and leadership to move candidates through the hiring process

Qualifications

• Bachelor’s degree required with three or more years of attorney recruiting experience or coordinating recruiting activities at a large law firm.
• Experience with applicant tracking systems, candidate relationship management tools, Flo Recruit preferred.
• Proficiency in Microsoft Office Suite, Adobe Acrobat, virtual meeting platforms, document management systems, and related technologies.

Responsibilities

• Coordinate all logistical aspects of lateral partner recruitment, including interview scheduling and travel arrangements.
• Prepare interview materials, biographies, business plans, and evaluation forms.
• Communicate with candidates, agencies, attorneys, and firm leadership.
• Track candidate activity and maintain recruiting records in Flo Recruit and other databases.
• Monitor workflows to ensure timely movement of candidates through recruitment stages.
• Maintain relationships with search consultants and agencies.
• Oversee and manage fee agreement databases with external search consultants.
• Coordinate due diligence activities including background checks and conflicts reviews.

Skills

Recruiting experience

Interpersonal skills

Communication

Organizational skills

Data management

Education

Bachelor's degree

Tools

Flo Recruit

Job description

Katten is a full-service law firm with approximately 650 attorneys in locations across the United States and in London and Shanghai. Clients seeking sophisticated, high-value legal services turn to Katten for counsel locally, nationally and internationally. The firm’s core areas of practice include corporate, financial markets and funds, restructuring, intellectual property, litigation, real estate, structured finance and securitization, transactional tax planning, private credit and private wealth. Katten represents public and private companies in numerous industries, as well as a number of government and nonprofit organizations and individuals.

Senior Partner Recruiting Coordinator

The Senior Partner Recruiting Coordinator provides administrative and operational support for the firm's lateral partner recruiting function. This includes, but is not limited to coordinating candidate interviews, recruiting activities, due diligence processes, candidate communications, and onboarding efforts related to lateral partner hiring. Maintains professionalism and strict confidentiality in all client and Firm matters.

The Senior Partner Recruiting Coordinator can be located in the Charlotte, Chicago, Dallas, Los Angeles Century City, New York or Washington D.C. office.

Katten offers a hybrid work model, allowing the flexibility to work both on-site and remotely on a regular basis (KattenFlex).

Essential Duties and Responsibilities

• Coordinate all logistical aspects of lateral partner recruitment, including interview scheduling, travel arrangements, meeting agendas, expense reimbursements, and follow-up communications.
• Prepare and distribute interview schedules, candidate materials, biographies, business plans, and evaluation forms.
• Communicate with candidates, recruiting agencies, attorneys, and Firm leadership.
• Track candidate activity and maintain accurate recruiting records within the Firm's applicant tracking system, Flo Recruit, and recruiting databases.
• Monitor recruiting workflows and help ensure timely movement of candidates through the recruitment process.
• Maintain professional relationships with legal search consultants and recruiting agencies.
• Oversee and maintain database of fee agreements with external search consultants.
• Coordinate partner recruiting due diligence activities, including background checks, conflicts reviews, and other related information.
• Assist with ad hoc projects as assigned by the Director of Partner Recruiting.

Knowledge, Skills and Abilities

• Bachelor’s degree and three or more years of attorney recruiting experience and/or experience coordinating attorney recruiting and development activities at a large law firm. Experience supporting lateral attorney or partner recruiting initiatives is preferred.
• Demonstrated proficiency with applicant tracking systems, candidate relationship management tools, and recruiting technologies, including maintaining candidate records, generating reports, and monitoring recruitment activity throughout the hiring lifecycle. Prior experience with Flo Recruit is highly preferred.
• Must be proficient in Microsoft Office Suite (Outlook, Word, Excel, and PowerPoint), Adobe Acrobat, virtual meeting platforms, document management systems, and other business technologies used to support communication, document production, data management, reporting, and operational efficiency.
• Excellent interpersonal, verbal, and written communication skills. Ability to communicate with courtesy and diplomacy, efficiently follow written and verbal instructions, provide information, and maintain effective relationships with a diverse group of attorneys, candidates, clients, staff, and outside contacts.
• Ability to understand and support Firm goals, services, culture, and strategy in order to present self and represent the Firm in a positive, professional manner.
• Excellent organizational, planning, and project management skills including record keeping, data collection, and system information. Ability to compile and analyze data and furnish concise, detailed information in report format, written correspondence, e-mail, or verbally.
• Exhibit high degree of initiative in managing multiple priorities simultaneously in a fast-paced, deadline-driven, detail-oriented work environment. Ability to work with frequent interruptions and adapt to changes in workflow.
• Dependable team player with high energy, creativity, and vision who works collaboratively and cooperatively with others in a team-oriented environment. Ability to act independently within scope of the position’s responsibilities as a decision-maker and contributor on all levels.
• Excellent analytical and technical skills requiring an aptitude for detail, precision, and logic with knowledge of all aspects of the attorney recruiting process in order to perform the essential duties of the position. Proactive with excellent troubleshooting, problem resolution, and follow-through skills.
• Ability to occasionally retrieve and distribute files, written documentation, or office supplies weighing up to 10 pounds.
• Ability to work overtime during peak periods of the recruiting process.

In our Washington D.C. office, the annualized salary range for this position is $70,000 to $90,000. Actual pay will be adjusted based on experience and other job-related factors permitted by law.

We offer an outstanding benefit package which includes: medical/dental/vision, 401k with employer contribution, parental leave, transportation fringe benefit program, back-up care option, generous paid time off policy and long-term and short-term disability policies.

Katten Muchin Rosenman LLP in an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.