Senior Paralegal & Legal Operations Leader

IMMI; Westfield (IN); On-site; USD 80,000 - 110,000; Full time

Job summary

IMMI seeks a Senior Paralegal & Legal Operations Manager to provide senior paralegal support and run the legal department’s infrastructure in Westfield, IN. The role focuses on contract lifecycle, matter tracking, corporate records, entity administration, outside counsel coordination, budgeting, reporting and analytics, and managing legal technology and processes.

You will build scalable systems, dashboards, and playbooks to enable the attorneys to focus on high‑value work while maintaining

Qualifications

• Bachelor's degree or paralegal certification preferred.
• Experience supporting a legal department and managing budgets.
• Ability to maintain confidentiality and work with high-level stakeholders.
• Strong organizational and communication skills.

Responsibilities

• Manage legal department intake, matter tracking, status reporting, deadlines, calendars, and follow-up processes to improve visibility and accountability.
• Administer contract lifecycle processes, including contract intake, routing, execution support, repository maintenance, obligation tracking, renewal monitoring, and reporting.
• Maintain corporate governance records, entity records, Board and committee materials, minutes, resolutions, officer/director information, and related documentation as assigned.
• Support litigation, claims, investigations, insurance matters, discovery, record collection, document organization, legal holds, status tracking, and outside counsel coordination.
• Coordinate outside counsel administration, including engagement letters, invoice routing, budget tracking, matter summaries, reporting, and file organization.
• Support intellectual property administration, including docket tracking, portfolio records, correspondence coordination, and outside counsel support.
• Support compliance and policy administration, including training logistics, policy repositories, certifications, risk registers, and compliance report preparation.
• Prepare and maintain legal department dashboards, contract reports, matter reports, budget summaries, and other analytics for the General Counsel, Assistant General Counsel, and business stakeholders.
• Manage legal department technology tools, templates, shared files, naming conventions, playbooks, trackers, and process documentation.
• Assist with M&A, strategic transactions, due diligence, post-closing records, document collection, and integration tracking as assigned.
• Coordinate signatures, notarizations, filings, document retention, records requests, and other legal administrative processes requiring confidentiality and attention to detail.
• Promote process improvement by identifying workflow gaps, recommending practical changes, and implementing legal operations best practices appropriate for a small department.

Skills

Strong organizational skills

Attention to detail

Discretion

Professionalism

Confidential information management

Contract management experience

Document management experience

Matter tracking

Corporate records administration

Reporting tools

Microsoft Office / SharePoint / Teams

Tools

LexisNexis

Westlaw

Contract management systems

Document management systems

MS Office Suite

SharePoint

Teams

Job description

IMMI seeks a Senior Paralegal & Legal Operations Manager to provide senior paralegal support and run the legal department’s infrastructure in Westfield, IN. The role focuses on contract lifecycle, matter tracking, corporate records, entity administration, outside counsel coordination, budgeting, reporting and analytics, and managing legal technology and processes.

You will build scalable systems, dashboards, and playbooks to enable the attorneys to focus on high‑value work while maintaining