Senior Outreach Program Coordinator

University of Texas; Austin, Northern (TX, KY); Hybrid; USD 52,000 - 80,000; Full time

Job summary

University of Texas at Austin seeks a Senior Outreach Program Coordinator to recruit and enroll enthusiastic undergraduate students into COLA programs. You will oversee office procedures, engage with prospective students, and coordinate information sessions, tours, and campus events.

The role demands strong communication, public speaking, and teamwork, with travel across Texas and occasional evenings/weekends as needed. Leadership of COLA’s Ambassador program is included.

Qualifications

• Bachelor's degree (or higher) with relevant work experience.
• Strong verbal, written, organizational, interpersonal communication and presentation skills.
• Ability to travel on nights and weekends as needed.

Responsibilities

• Serve as an active staff member in the Office of Student Engagement and College of Liberal Arts.
• Develop and manage assigned office procedures and records with data integrity.
• Provide assessment for assigned programs.
• Coordinate recruitment and yield programs for COLA, including on-campus and off-campus events.
• Engage prospective students and families through phone, email, and in-person meetings.
• Coordinate information sessions and tours about COLA and undergraduate admissions.
• Manage CRM engagements and monitor expenditures within budget.

Skills

Public speaking

Excellent communication

Teamwork & collaboration

Travel flexibility

Education

Bachelor's or Master’s degree

Tools

CRM database

Job description

Job Posting Title: Senior Outreach Program Coordinator

Hiring Department

College of Liberal Arts

Position Open To

All Applicants

Weekly Scheduled Hours

40

FLSA Status

Exempt from FLSA

Earliest Start Date

Aug 31, 2026

Position Duration

Expected to Continue

Location

UT MAIN CAMPUS

Job Details

General Notes What benefits do I receive with UT? The university offers an impressive benefits package. For more details on benefits, please see: https://hr.utexas.edu/prospective/benefits and https://hr.utexas.edu/current/services/my-total-rewards. For more information about the College of Liberal Arts, please visit: https://liberalarts.utexas.edu/. Our college seeks to build a supportive, growth-minded community and cultivate outstanding and courageous leaders. For more information on the college staff leadership academy, please visit: https://liberalarts.utexas.edu/resources-for-faculty-staff/staff-leadership-academy/. For more information on college staff professional development, please visit: https://wikis.utexas.edu/display/larc/Staff+Professional+Development+Fund.

Purpose

The purpose of this position is to effectively recruit and enroll enthusiastic undergraduate students to the programs in the College of Liberal Arts.

Responsibilities

• Serve as an active and engaged staff member in the Office of Student Engagement and College of Liberal Arts.
• Develop and manage assigned office procedures and records, ensuring data integrity.
• Provide assessment for assigned programs.
• Assist with special projects and other duties as assigned by leadership.
• Facilitate applications to and enrollment in the College of Liberal Arts and build relationships with prospective students by communicating with and engaging prospective students throughout the college selection, admission, and enrollment processes on an individual basis via phone, email, and in-person meetings.
• Conduct presentations and tours on the undergraduate experience, outcomes, and admissions processes for the College of Liberal Arts.
• Facilitate weekly COLA general information sessions both in person and virtually.
• Meet individually with prospective students and families at the request of the President’s Office and Development Office.
• Schedule office hours for guests/visitors to UT Austin that have also expressed interest in learning more about COLA.
• Utilize the client-relationship-management (CRM) database to manage engagement with prospective undergraduate students throughout the college search and enrollment processes.
• Develop and coordinate recruitment and yield programs specific to the College of Liberal Arts, including but not limited to on-campus events, individual and group visits, and off-campus programs.
• Determine the appropriate audience, schedule, agenda, and venue.
• Secure space and arrange for A/V and custodial support.
• Coordinate event-related marketing, communications, and registration.
• Coordinate the participation of faculty, students, and staff as needed.
• Monitor projected and actual expenditures in accordance with budget allocations.
• Partner with UT Office of Admissions on outreach, recruitment, and yield events including, but not limited to, Texas Preview days, LEAD, Hooked on College, and Future Longhorn Dinners.
• Collaborate with marketing and communication and COLA Public Affairs to to create promotional materials such as brochures, emails, and videos.
• Engage prospective students, families, schools, high school counselors, and community-based organizations (CBOs) using printed materials, email, social media, and departmental websites.
• Communicate with high school admissions counselors about COLA majors, minors, and opportunities; promote the value of a liberal arts education to high school counselors and prospective students and families.
• Collaborate with COLA Leadership and Office of Admissions to establish the College of Liberal Arts’ undergraduate enrollment priorities.
• In conjunction with Department Chairs and COLA administrators, develop strategies for increasing interest and enrollment in academic programs housed in the College.
• Develop and maintain a strategic recruitment plan, monitor enrollment outcomes, and assess the effectiveness of recruitment activities in shaping outcomes.
• Assist with implementation and execution of events hosted by the Office of Admissions.
• Travel to destinations across Texas to represent COLA at Admissions events; partner with Admissions staff at Regional offices on events and information sessions.
• Work towards advancing the goals of the Office of Admissions, with emphasis on the College of Liberal Arts.
• Supervise and lead COLA Dean’s Ambassadors group consisting of about 15-20 undergraduate students; coordinate recruitment, hiring, and training of Ambassadors group; coach Ambassadors on public speaking and prepare group to engage with a varied audience including prospective students and families, Dean’s Advisory Council, and Parents Council.
• Facilitate training of this paraprofessional role and collaborate to produce our visit experiences, including in-person and virtual information sessions, COLA tours, and other coordinated events to the college.

Required Qualifications

• Bachelor’s Degree with at least 5 years of relevant work experience or Master’s Degree with 3 years' relevant work experience.
• Excellent verbal, written, organizational, interpersonal communication, and presentation skills.
• Ability to work well as part of a team and independently; demonstrated collaboration skills with many different units.
• Flexibility to travel on nights and weekends as needed.
• Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

• Experience with public speaking or giving presentations to large groups.
• Comfortable leading one-on-one conversations and group presentations with students and families about the College of Liberal Arts.
• Previous experience leading and managing students.
• Familiarity with a University setting and admissions.
• Experience with event logistics and planning.

Salary Range

$52,000+ depending on qualifications

Working Conditions

Typical office environment

Required Materials

• Resume
• Letter of interest
• 3 professional references

Employment Eligibility

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

Retirement Plan Eligibility

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

Background Checks

A criminal history background check will be required for finalist(s) under consideration for this position.

Equal Opportunity Employer

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

Pay Transparency

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

Employment Eligibility Verification

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.

E-Verify

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following: E-Verify Poster (English and Spanish) [PDF] Right to Work Poster (English) [PDF] Right to Work Poster (Spanish) [PDF]

Compliance

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act) ...

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