Events and Communications Coordinator

University of Texas; Austin (TX); On-site; USD 49,000 - 60,000; Full time

Job summary

The University of Texas at Austin is seeking a skilled Events and Communications Coordinator to oversee departmental events, manage the Summer Language Institute programs, and lead branding and digital communications efforts. The role supports grant reporting and program operations, working with staff and student workers.

The ideal candidate has a Bachelor's degree in a related field and proven experience in event logistics, social media, and graphic design, with strong organizational skills and

Qualifications

• Bachelor's degree in English, creative writing, graphic design, organizational management, or other related fields.
• Demonstrated experience coordinating outreach or academic programs.
• Demonstrated ability to manage logistics for large and complex events.
• Excellent written and oral communication skills, including experience developing promotional or communications materials.
• Ability to manage multiple projects and deadlines simultaneously.
• High attention to detail and strong organizational skills.
• Experience managing social media platforms.
• Demonstrated graphic design ability.
• Proficiency with Microsoft Office suite and Adobe Creative Suite.

Responsibilities

• Coordinate departmental events across units and manage logistics.
• Oversee event records, budgets, and vendor/partner coordination.
• Coordinate travel arrangements and reimbursements; document communications with vendors and participants.
• Manage event registration, catering, space reservations, and related tasks.
• Coordinate and assist with recurring events such as speaker series and receptions.
• Manage content for departmental website and email/news communications.

Skills

Event planning

Project coordination

Social media management

Graphic design

Education

Bachelor's degree in English or related field

Tools

Microsoft Office

Adobe Creative Suite

Job description

General Notes

The Department of European and Eurasian Studies strives to create and promote an environment that values kindness and mutual respect and a culture that provides a deep sense of belonging for each member of our community.

Purpose

This position is responsible for coordinating departmental events, academic programs, and communications that advance the department's educational, cultural, and professional engagement mission. The role oversees comprehensive event planning and logistics, administers the Summer Language Institute and related programs, manages the department's digital communications and branding efforts, and provides administrative support for grant reporting and program operations.

Responsibilities

Event Planning and Execution

• Serve as the primary coordinator for all departmental academic, cultural, and professional development events across all units.
• Act as point person, team coordinator, and organizational lead for events unless otherwise assigned.
• Coordinate all aspects of event planning and logistics, including maintaining event records, managing budgets, coordinating with vendors and partners, arranging travel, processing reimbursements, and meticulous documentation of all communication with vendors, partners, and participants.
• Manage event-related registration, catering, entertainment, space reservations, and facilities and cleaning work orders.
• Coordinate event setup and breakdown and assess staffing needs.
• Arrange speakers, caterers, printers, and other required vendors.
• Communicate effectively with all involved parties and delegate tasks to appropriate staff as needed.
• Coordinate and assist with recurring and annual events, including speaker series, student conversation hours, fall and spring receptions, and other signature events.

Communications, Branding, and Digital Presence

• Manage, create, and update content for departmental website, including events postings, student opportunities, new programs, and notable content.
• Manage all departmental and center email listservs.
• Create and send event emails in coordination with other staff.
• Manage departmental social media presence across all platforms, including Facebook, Twitter, LinkedIn, and Instagram; research and schedule postings; ensure consistent coverage; and work with student workers to ensure posts are accurate.
• Create promotional items, including flyers, brochures, course posters, and faculty and student handbooks.
• Promote accomplishments of affiliates and students via social media and news posts.
• Create and edit department videos for dissemination on YouTube and social media.
• Produce and distribute recurring unit newsletters.
• Send out weekly or regular professional resources emails to relevant listservs.
• Coordinate brand strategy and promotional materials in alignment with department priorities.

Other Related Functions as Assigned

• Supervise student employees as needed for additional program support.
• Assist with development and donor coordination activities as directed, including alumni outreach and engagement.
• Attend relevant university or college training sessions and participate in professional development activities.

Required Qualifications

• Bachelor's degree in English, creative writing, graphic design, organizational management, or other related fields.
• Demonstrated experience coordinating outreach or academic programs.
• Demonstrated ability to manage logistics for large and complex events.
• Excellent written and oral communication skills, including experience developing promotional or communications materials.
• Ability to manage multiple projects and deadlines simultaneously.
• High attention to detail and strong organizational skills.
• Experience managing social media platforms.
• Demonstrated graphic design ability.
• Proficiency with Microsoft Office suite and Adobe Creative Suite.
• Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

• Experience in event planning and outreach in a higher education, language education, or nonprofit setting.
• Experience managing intensive language programs or summer institute programs.
• Familiarity with UT vendor and contract processes, including UT Market.
• Experience with social media management, digital marketing, and website administration across multiple platforms.
• Knowledge of UT and College of Liberal Arts policies and procedures.

Salary Range $54,317 + depending on qualifications

Working Conditions Typical Office Environment

Required Materials

• Resume/CV
• 3 work references with their contact information; at least one reference should be from a supervisor
• Letter of interest

Employment Eligibility

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers.

Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

Retirement Plan Eligibility

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

Background Checks

A criminal history background check will be required for finalist(s) under consideration for this position.

Equal Opportunity Employer

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

Pay Transparency

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

Employment Eligibility Verification

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.

E-Verify

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following: E-Verify Poster (English and Spanish) [PDF] Right to Work Poster (English) [PDF] Right to Work Poster (Spanish) [PDF]

Compliance

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act) and other laws. If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP‑3031. The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.

About UT

Start Here, Change the World At The University of Texas at Austin, tradition meets innovation in the heart of a city that frequents lists of the best places to live and work. Named by Forbes as one of America's Best Large Employers for the sixth year in a row in 2025, UT offers both a dynamic work environment and a gateway to vibrant local culture. Whether you’re at the forefront of the student experience, conducting world-changing research or supporting the engine that drives Texas’ flagship university, working at UT means making a lasting impact on our city, our state and our world. Our more than 20,000 faculty and staff empower 55,000+ students to challenge ideas, pursue passions and shape their futures. Joining UT, you’ll become part of a community dedicated to making a meaningful impact on campus and throughout the world.

Comments and Inquiries

Email comments to [e-mail]. For questions or concerns regarding equal opportunity only, contact Equal Opportunity Services. Additional information for applicants can be found on the Human Resources web page: Applying for Employment. For more job information, call the Human Resource Service Center at (512) 471‑4772, or toll‑free at (800) 687‑4178. UT Austin is a Tobacco‑free Campus