Senior Operations Specialist

780 Chickasaw Aerospace, LLC; Springfield (VA); On-site; USD 107,000 - 120,000; Full time

Benefits offered by this job

Medical

Dental

Vision

401(k)

Family Planning/Fertility Assistance

Legal Aid Program

EAP

Job summary

Chickasaw Nation Industries, Inc. (CNI) seeks a Senior Operations Specialist to support administration, planning, and execution of operations activities within a federal contractor environment.

The role focuses on improving operational systems and processes across organizational levels, ensuring efficient handling of program office tasks while aligning with government directives and project needs.

Qualifications

• Master’s degree with seven (7) years of relevant work experience, or Bachelor’s degree with ten (10) years of relevant work experience.

Responsibilities

• Coordinates and participates in Integrated Product Team (IPT) meetings, providing administrative support and contributing functional or technical expertise.
• Schedules and executes recurring meetings and reviews (e.g., Staff Call, Program Management Reviews, All Hands).
• Maintains strategic calendar with significant activities, travel and events.
• Coordinates inputs for quarterly Risk Management Board.
• Manages daily operations processes to ensure smooth flow for organizational leaders.
• Communicates taskings from Government Operation Director to Staff Directors and relevant units.

Education

Master's degree

Bachelor's degree

Job description

SUMMARY

The Senior Operations Specialist will provide support in administration, planning, and managing operations activities. The Operations Specialist will assist with improving operational management systems, processes and best practices that guarantee organizational well‑being. Chickasaw Nation Industries, Inc. serves as a holding company with multiple subsidiaries engaged in several lines of business (Business Services, Health, Infrastructure and Engineering, Mission Optimization, Technology and Transportation) for the federal government and commercial enterprises. A portion of our profits is used to support Chickasaw citizens. We are proud to support the economic development and long-term viability of the Chickasaw Nation and its people. CNI offers premium benefits eligible on the first day of hire to full time employees; (Medical - Dental - Vision), Company Life Insurance, Short-Term and Long-Term Disability Insurance, 401(K) Immediate Vesting, Professional Development Assistance, Legal Aid Assistance Program, Family Planning / Fertility Assistance, Personal Time Off, and Observance of Federal Holidays. As a federal contractor, CNI is a drug-free workplace and adheres to the Federal Controlled Substance Act.

ESSENTIAL REQUIREMENTS

Must be able to obtain and maintain the required customer clearance for access to systems, facilities, equipment and property. Experience interacting with Army stakeholders supporting similar scope and scale of services is preferred. Experience working successfully within a mature shared services‑based capability for enterprise‑level customers is preferred.

KEY DUTIES AND RESPONSIBILITIES

• Coordinates and participates in Integrated Product Team (IPT) meetings (syncing calendars, reserving conference rooms), contributing functional or technical expertise, and/or providing administrative support to any of the government program office leads or managers.
• Coordinates scheduling and execution of recurring meetings and reviews (e.g. Staff Call, Program Management Reviews, All Hands).
• Coordinates weekly update of strategic calendar with significant activities, travel and events.
• Coordinates the scheduling and collection of program office inputs for each quarterly Risk Management Board.
• Assumes ownership of daily operations processes and routine products to ensure precise, consistent flow of operations for organization leaders.
• Conveys Government Operation Director’s taskings to Staff Directors and O-5 functional organizations and communicates in accordance with the PM (O-6) and Deputy Project Manager (DPM).
• Engages stakeholders to identify and plan for senior-level engagements in a dynamic environment.
• Analyzes short-term, mid-term, and long-range planning on projects and tasks to anticipates potential complications, rapidly develop, and implements innovative solutions to ensure efficient handling of unplanned events and issues.
• Prepares and distributes briefs based on stakeholder discussions and feedback to the PM and DPM in a timely manner as needed; both in person and written as needed.
• Reviews and analyzes issues, provides recommendations and suggestions for improvements in any aspects relating to increased performance for RA leadership.
• Develops, revises, recommends and ensures implementation of policies, plans, procedures, and directives.
• Prepares reports and presentations outlining the current status that cross organizational and functional lines.
• Serves on a team and/or lead a team regarding various special programs/projects.
• Identifies existing or potential problem areas and recommends corrective action.

EDUCATION AND EXPERIENCE

Master’s degree and seven (7) years of relevant work experience, or Bachelor’s degree and ten (10) years of relevant work experience.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job. Work is primarily performed in an office environment. Regularly required to sit. Regularly required use hands to finger, handle, or feel, reach with hands and arms to handle objects and operate tools, computer, and/or controls. Required to speak and hear. Occasionally required to stand, walk and stoop, kneel, crouch, or crawl. Must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, depth perception, and ability to adjust focus. Exposed to general office noise with computers printers and light traffic.

COMPENSATION AND BENEFITS

The estimated pay range for this role is $107,000-$120,000, with the final offer contingent on location, skillset, and experience.

CNI offers a comprehensive benefits package that includes:

• Medical
• Dental
• Vision
• 401(k)
• Family Planning/Fertility Assistance
• STD/LTD/Basic Life/AD&D
• Legal-Aid Program
• Employee Assistance Program (EAP)
• Paid Time Off (PTO) – (11)
• Federal Holidays
• Training and Development Opportunities

Your application submission will be considered for all potential employment opportunities with Chickasaw Nation Industries (CNI).

*Please note, that this position is contingent upon the award or funding. The essential duties, experience, education requirements, and salary are subject to change.*

Chickasaw Nation Industries, Inc. (CNI) is a federally chartered corporation wholly owned by the Chickasaw Nation. Headquartered in Norman, Oklahoma, CNI serves as a holding company with multiple subsidiaries that operate as Limited Liability Companies (LLCs) engaged in several lines of business including Civilian, Defense, Filtration, Network Services, and Research, Development, Test and Evaluation. CNI supports a diverse culture that offers innovative approaches and customer-centered services. When you do business with us, you gain efficient and cost-effective solutions that help safeguard the environment, protect and secure key assets, and connect resources to needs. We are proud to support the economic development of the Chickasaw Nation and to contribute to the tribal mission of enhancing the overall quality of life of the Chickasaw people. A portion of our profits is used to support Chickasaw citizens through a multitude of programs and services such as education, health care, nutrition services, housing programs, legal services, elder and child care and community support programs. Successful economic development is an integral part of the Chickasaw Nation’s operations.