Senior Operations Lead — Osteopathic Medicine

University of New England; Portland (ME); Hybrid; USD 50,000 - 53,000; Full time

Benefits offered by this job

Health & dental + vision

Retirement plan match up to 8%

Generous leave & holidays

Tuition waiver

Job summary

University of New England in Maine seeks a Senior Department Coordinator for Osteopathic Manipulative Medicine (OMM) to provide advanced administrative, operational, and financial support to the OMM department. You will serve as a key resource to leadership, faculty, staff, students, and external partners while coordinating departmental operations and budgets.

The role requires independent judgment, managing multiple priorities, and ensuring compliance with university policies.

Qualifications

• Bachelor’s degree and four to five years of progressively responsible administrative, operational, or academic support experience.
• Experience coordinating complex administrative processes and projects.
• Demonstrated experience with budget monitoring, account reconciliation, and financial transaction processing.
• Strong organizational and project management skills.
• Excellent written, verbal, and interpersonal communication skills.
• Ability to manage multiple priorities and deadlines with minimal supervision.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Proficiency with Microsoft Office Suite and administrative information systems.

Responsibilities

• Coordinate day-to-day administrative and operational activities for the department.
• Serve as primary point of contact for faculty, staff, students, and external constituents.
• Develop, maintain, and organize departmental records, files, and confidential documentation.
• Coordinate departmental communications and prepare correspondence, reports, presentations, and other materials.
• Maintain departmental calendars and coordinate meetings, events, and activities.
• Assist department leadership with planning, operational priorities, and implementation of departmental initiatives.
• Recommend and implement process improvements to enhance operational effectiveness and service delivery.
• May provide work direction, training, and guidance to student employees, temporary staff, or administrative support personnel.

Skills

Budget monitoring

Organizational skills

Project management

Communication skills

Confidentiality

MS Office

Education

Bachelor’s degree

Tools

Microsoft Office Suite

Administrative information systems

Job description

University of New England in Maine seeks a Senior Department Coordinator for Osteopathic Manipulative Medicine (OMM) to provide advanced administrative, operational, and financial support to the OMM department. You will serve as a key resource to leadership, faculty, staff, students, and external partners while coordinating departmental operations and budgets.

The role requires independent judgment, managing multiple priorities, and ensuring compliance with university policies.