Senior Department Coordinator, OMM — Admin & Faculty Ops

University of New England; Biddeford (ME); Hybrid; USD 65,000 - 85,000; Full time

Benefits offered by this job

Health insurance

Retirement match

Paid time off

Tuition waiver

Job summary

University of New England is seeking a Senior Department Coordinator for the Osteopathic Manipulative Medicine program in Portland, ME. The role provides advanced administrative, operational, and financial support to the department, serving as a critical resource for leadership, faculty, staff, students, and external stakeholders.

Responsibilities include coordinating faculty affairs, budgeting, and project initiatives, while ensuring compliance with university policies and maintaining

Qualifications

• Bachelor's degree and 4–5 years of progressive admin/academic support experience.
• Experience coordinating complex administrative processes and projects.
• Budget monitoring, account reconciliation, and financial transaction processing.
• Strong organizational and communication skills.
• Ability to handle multiple priorities with minimal supervision.

Responsibilities

• Coordinate day‑to‑day administrative operations for the department.
• Serve as primary point of contact for faculty, staff, students, and external constituents.
• Maintain confidential records and support faculty lifecycle activities.
• Coordinate faculty onboarding, credentialing, CME tracking, and RPT processes.
• Monitor budgets, reconcile accounts, and prepare routine financial reports.
• Plan and coordinate meetings, events, and departmental initiatives.
• Support student inquiries and maintain a customer‑service oriented environment.

Skills

Budget monitoring

Records management

Microsoft Office

Communication skills

Project management

Education

Bachelor's degree

Tools

Administrative information systems

MS Office

Job description

University of New England is seeking a Senior Department Coordinator for the Osteopathic Manipulative Medicine program in Portland, ME. The role provides advanced administrative, operational, and financial support to the department, serving as a critical resource for leadership, faculty, staff, students, and external stakeholders.

Responsibilities include coordinating faculty affairs, budgeting, and project initiatives, while ensuring compliance with university policies and maintaining