Senior Operations & Events Coordinator

Smith College; College Place (WA); On-site; USD 37,000 - 45,000; Full time

Job summary

Smith College in Northampton, MA seeks an Administrative Specialist to support the AVP of Alumnae Relations and the Executive Director of the AASC. You will plan and implement board and subcommittee meetings, prepare agendas, rosters, and materials, and coordinate travel and events on- and off-campus.

Responsibilities include liaison work across offices, calendar and data management, budgeting support, and staff coordination to ensure inclusive, professional alumnae engagement.

Qualifications

• Associate’s Degree and 1–5 years experience.
• Strong organizational skills and strong attention to detail.
• Be able to prioritize work effectively, take initiative and solve problems.
• Strong technology skills and confidentiality.
• Excellent customer service while interacting with a diverse population.
• Ability to work collaboratively and manage projects independently.
• Commitment to accuracy and professional demeanor.
• Occasional overtime including evenings/weekends.

Responsibilities

• Provide administrative support for events and board meetings.
• Coordinate travel, meetings, and virtual formats for attendees.
• Maintain rosters, agendas and materials for leadership groups.
• Track budgets, expenses and reimbursements for boards.
• Liaise between President’s Office and Alumnae Relations with ARD.
• Maintain official records and contact bios in databases.
• Support Reunion Student Program coordination and calendars.
• Assist with scheduling, communications and logistics as needed.

Skills

Organizational skills

Attention to detail

Communication skills

Confidentiality

Customer service

Team collaboration

Problem solving

Prioritization

Education

Associate’s Degree

Tools

Microsoft 365

Google Suite

Salesforce

Zoom

Job description

Smith College in Northampton, MA seeks an Administrative Specialist to support the AVP of Alumnae Relations and the Executive Director of the AASC. You will plan and implement board and subcommittee meetings, prepare agendas, rosters, and materials, and coordinate travel and events on- and off-campus.

Responsibilities include liaison work across offices, calendar and data management, budgeting support, and staff coordination to ensure inclusive, professional alumnae engagement.