Alumnae Relations Operations Lead — Board & Events

Smith College; United States; On-site; USD 77,854,000 - 95,127,000; Full time

Job summary

Smith College is seeking an experienced administrative professional to support the AVP of Alumnae Relations and the Executive Director of the AASC. You will coordinate board meetings, committees, and reunions, manage budgets, and lead logistical planning for events and travel.

The role emphasizes confidentiality, diplomacy, and collaboration with diverse alumnae, students, faculty, and staff. A strong tech background and commitment to inclusivity are essential.

Qualifications

• Associate's Degree required; 1–5 years experience preferred.
• Strong organizational skills and attention to detail.
• Ability to prioritize, take initiative and solve problems.
• Strong technology skills and comfort with systems.
• Maintain confidentiality, diplomacy, and good judgment.
• Provide excellent customer service to diverse populations.
• Collaborate effectively with team members and manage multiple projects.

Responsibilities

• Provide comprehensive administrative support to the AVP of Alumnae Relations/Executive Director of the AASC.
• Plan and implement administrative tasks for board meetings and subcommittees, including agendas and materials.
• Coordinate events, travel, logistics, and budgets for meetings and programs.
• Maintain databases, rosters, and shared drives; ensure data accuracy and reporting.
• Liaise between President’s Office and Office of Alumnae Relations for programming.
• Track budgets, reimbursements, and invoices related to board activities.
• Support Reunion Student Program tasks, staff supervision, and materials.
• Ensure inclusive, respectful work environment and adherence to College policies.

Skills

Strong organizational skills

Attention to detail

Confidentiality

Customer service

Diplomacy

Communication

Teamwork

Problem solving

Technology skills

Education

Associate's Degree

Tools

Microsoft Suite

Google Suite

Salesforce

Zoom

Job description

Smith College is seeking an experienced administrative professional to support the AVP of Alumnae Relations and the Executive Director of the AASC. You will coordinate board meetings, committees, and reunions, manage budgets, and lead logistical planning for events and travel.

The role emphasizes confidentiality, diplomacy, and collaboration with diverse alumnae, students, faculty, and staff. A strong tech background and commitment to inclusivity are essential.