Senior Office Specialist, Survey & Administration

Oregon Counties; Oregon; On-site; USD 44,000 - 56,000; Full time

Job summary

Linn County is seeking an Office Specialist 3 for the Surveyor’s Office to perform advanced clerical and program assistant duties. Responsibilities include establishing office procedures, maintaining financial records and assisting with budgetary tasks.

The role requires two years of general office experience (land surveying a plus) and a high school diploma; strong judgment, discretion and customer service are essential. Open until filled.

Qualifications

• Two years of experience in general office administrative work.
• High school diploma or equivalent; additional college coursework preferred.
• Knowledge of bookkeeping principles to maintain department records.
• Ability to exercise good judgement, courtesy and tact in public interactions.
• Ability to maintain confidentiality of information.
• Knowledge of land surveying is beneficial to the job.

Responsibilities

• Provide advanced clerical support to department head; establish and implement office procedures.
• Maintain fiscal, payroll, personnel and department records; route incoming mail and correspondence.
• Within defined guidelines, provide technical assistance for a program area.
• Assist the public and answer varied inquiries which require a technical knowledge of department functions.
• Maintain records of financial transactions; receive daily receipts and balance cash flow; audit printout reports.
• Assist in departmental budget preparation and expenditure control; on personnel management and supervision; purchasing and related matters.
• Maintain regular and predictable work attendance.

Skills

Office administration

Public interactions

Confidentiality

Education

High school diploma or equivalent

College coursework preferred

Job description

Linn County is seeking an Office Specialist 3 for the Surveyor’s Office to perform advanced clerical and program assistant duties. Responsibilities include establishing office procedures, maintaining financial records and assisting with budgetary tasks.

The role requires two years of general office experience (land surveying a plus) and a high school diploma; strong judgment, discretion and customer service are essential. Open until filled.