Senior Office & Operations Manager — CRM & Finance Support

Shields & Company; Waltham (MA); On-site; USD 65,000 - 85,000; Full time

Benefits offered by this job

Competitive salary and benefits

Convenient office location in Waltham, MA

Collaborative and entrepreneurial culture

Job summary

An investment banking firm in Waltham is seeking an experienced Office Manager to oversee day-to-day operations, manage bookkeeping, and coordinate with various departments. The ideal candidate has over 5 years of office management experience, strong communication skills, and familiarity with tools like QuickBooks and HubSpot. This full-time role offers a competitive salary and benefits within a collaborative culture.

Qualifications

• 5+ years of experience in office management or administration.
• Familiarity with bookkeeping and accounting basics.
• Ability to manage multiple priorities in a fast-paced environment.

Responsibilities

• Oversee day-to-day office operations and maintenance.
• Perform bookkeeping duties and coordinate with external partners.
• Manage the firm’s CRM system and internal/external meetings.

Skills

Office management

Bookkeeping

IT tools basic troubleshooting

Communication skills

Organizational skills

Education

Bachelor’s degree or equivalent work experience

Tools

QuickBooks

Microsoft Office Suite

HubSpot

Job description

An investment banking firm in Waltham is seeking an experienced Office Manager to oversee day-to-day operations, manage bookkeeping, and coordinate with various departments. The ideal candidate has over 5 years of office management experience, strong communication skills, and familiarity with tools like QuickBooks and HubSpot. This full-time role offers a competitive salary and benefits within a collaborative culture.