Office Coordinator

Prosperity Partners; Chicago (IL); On-site; USD 34,440 - 41,328; Full time

Benefits offered by this job

Competitive salary

Equity compensation

Medical, dental, vision benefits

401k with company contribution

Education benefits

Job summary

A public accounting firm is seeking an Office Coordinator in Chicago. This role involves managing daily administrative tasks, serving as the first contact for clients, and ensuring smooth office operations. The ideal candidate will possess strong organizational, communication, and multitasking skills, with a bachelor's degree preferred. The company offers competitive salaries and excellent benefits, valuing a diverse and inclusive workplace. Candidates must be available to work five days a week in-office.

Qualifications

• Strong organizational and time-management skills.
• Professional and friendly demeanor with customer service skills.
• Ability to lift approximately 20 lbs and travel to the post office.

Responsibilities

• Manage day-to-day administrative operations of the office.
• Serve as the first point of contact for customers and vendors.
• Order office supplies and maintain clean common areas.
• Support meetings by preparing rooms and planning events.

Skills

Interpersonal skills

Multitasking

Attention to detail

Communication skills

Organizational skills

Education

Bachelor's degree from a four-year accredited university

Tools

Email

Scheduling tools

Phone systems

Job description

Base pay range

$25.00/yr - $30.00/yr

Prosperity Partners (“Prosperity”) is a Chicago-headquartered public accounting firm offering best-in-class tax, accounting, and personal finance services to dynamic businesses, high net‑worth individuals, and family offices. With offices throughout the United States, we are seeking an organized Office Coordinator to support our growing practice. The candidate must possess the following characteristics: exceptional interpersonal and communication skills, strong writing skills, high ability to multi‑task, meticulous attention to detail, a strong desire to learn, willingness to work in a team‑oriented environment and the ability to prioritize quickly and efficiently.

The Office Coordinator is responsible for the day‑to‑day administrative and operational functions of the office. This role serves as the first point of contact for customers, visitors, and vendors, ensuring smooth office operations, excellent customer service, and a well‑organized, welcoming workplace. The role oversees the processing of incoming and outgoing mail, completes daily trips to the post office, and ensures timely distribution of correspondence. The Office Coordinator coordinates with vendors and building management by collecting and maintaining vendor certificates of insurance, scheduling vendor services, and arranging repairs and maintenance as needed. Additionally, the position manages office operations by ordering office and kitchen supplies, keeping the kitchen stocked and organized, emptying the dishwasher, and maintaining clean and functional common areas. The role also supports meetings and events by scheduling meetings, preparing meeting rooms for clients and staff, and planning office parties and employee events, ensuring the office remains organized, welcoming, and fully operational at all times.

Successful efforts can lead to additional responsibilities, training and education in other areas of the firm. Candidates that demonstrate hard work, enthusiasm and ethical behavior will have excellent opportunities for annual advancement. The position offers a unique opportunity to work with a high‑level professional services firm with significant growth potential. Due to the collaborative nature of our work, employees are expected to be in the office five days per week.

We are accepting resumes consistent with the following background and ability:

• A bachelor’s degree from a four‑year accredited university;
• Previous experience in an office management or administrative role preferred;
• Strong organizational and time‑management skills;
• Excellent verbal and written communication skills;
• Ability to multitask and prioritize in a fast‑paced environment;
• Professional, friendly demeanor with strong customer service skills;
• Proficiency with basic office technology (email, phone systems, scheduling tools);
• Ability to lift approximately 20 lbs;
• Ability to travel to the post office (approximately 8 blocks);
• Availability to work in the Chicago office 5 days per week.

Prosperity Partners is a people‑focused public accounting firm with a strong culture, talented professionals, and great clients. We offer competitive salaries, equity compensation and excellent benefits (medical, dental, vision, 401k with company contribution, education and more). We encourage you to apply if interested in working with talented professionals in an entrepreneurial, process‑driven environment.

Prosperity Partners is an equal opportunity employer with a commitment to diversity. We are an inclusive organization and actively promote equality of consideration for all with the right mix of talent, skills and potential. We enthusiastically encourage applications from a wide range of candidates.