Senior Office Manager – Legal Support Operations

State of California; California; On-site; USD 90,000 - 120,000; Full time

Job summary

State of California is seeking a Supervisor I (Assistant Office Manager) within the Division of Administrative Services, Legal Support Operations. This role plans, directs staff, and interfaces with legal division leadership to ensure confidential, high-impact work is delivered on schedule.

The position supervises Legal Specialists, LSSII staff, and about 60 others, overseeing personnel management, training, and performance evaluations while advising on policy and operational changes.

Qualifications

• Knowledge of law practice procedures and court filing processes.
• Ability to understand departmental goals, policies, and procedures.
• Experience with human resources practices and performance management.
• Familiarity with state hiring, onboarding, training and retention processes.
• Knowledge of facilities projects and law office budgeting.
• Proficiency with Microsoft Office Suite including Word, Outlook, Excel, and Teams; Smartsheets; ProLaw is desirable.

Responsibilities

• Provide leadership and supervision of Legal Specialists and Legal Support Supervisors.
• Oversee personnel management, recruitment, hiring, training, performance evaluations, and labor relations.
• Collaborate with legal division management to resolve sensitive issues and ensure timely delivery of mission-critical work.
• Develop and implement initiatives for staff development and policy compliance.
• Manage business services, facilities operations, leases, budget monitoring, and strategic planning.
• Communicate effectively with staff at all levels and maintain professional diplomacy.

Skills

Law practice procedures

Court structure

HR principles

Hiring process knowledge

Budget knowledge

Facilities projects

Communication skills

Microsoft Office Suite

Smartsheets

ProLaw

Tools

Smartsheets

ProLaw

Microsoft Office

Job description

State of California is seeking a Supervisor I (Assistant Office Manager) within the Division of Administrative Services, Legal Support Operations. This role plans, directs staff, and interfaces with legal division leadership to ensure confidential, high-impact work is delivered on schedule.

The position supervises Legal Specialists, LSSII staff, and about 60 others, overseeing personnel management, training, and performance evaluations while advising on policy and operational changes.