Senior Office & HR Support Specialist

Northmarq; Minneapolis (MN); On-site; USD 40,000 - 50,000; Full time

Benefits offered by this job

Medical, dental, vision

Paid time off

401K match

Parental leave

Education assistance

Volunteer time off

Job summary

Northmarq, a leading commercial real estate capital markets firm, seeks a Sr. Office Administrator for its Bloomington, MN corporate headquarters.

You will be the first point of contact, manage front desk, and provide comprehensive administrative support to executives and teams. This role requires 5+ years of office administration experience, strong Microsoft Office skills, and the ability to handle confidential information with discretion.

Qualifications

• 5+ years of office administration experience, preferably in a corporate headquarters.
• Strong proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint).
• Willingness to become a public notary and handle confidential information with discretion.
• Outstanding organizational, communication, and problem‑solving skills.
• Ability to manage multiple tasks and support multiple staff in a team setting.
• Professional demeanor with strong business communication skills.

Responsibilities

• Reception & Front Desk: welcome visitors, greet guests, route calls, and maintain a professional space.
• Office & Facilities Management: manage supplies, conference rooms, and vendor coordination.
• Business Support & Partnership: assist HR reports, immigration processes, orientation, and events.
• General administrative support for in‑office events, meetings, and travel arrangements.

Skills

Microsoft Office

Outlook

Excel

PowerPoint

Public notary

Discretion & confidentiality

Organization & communication

Multitask & prioritize

Team collaboration

Education

5+ years office administration experience

Tools

Outlook

Excel

PowerPoint

Job description

Northmarq, a leading commercial real estate capital markets firm, seeks a Sr. Office Administrator for its Bloomington, MN corporate headquarters.

You will be the first point of contact, manage front desk, and provide comprehensive administrative support to executives and teams. This role requires 5+ years of office administration experience, strong Microsoft Office skills, and the ability to handle confidential information with discretion.