Sr. Office Administrator

Northmarq; Minneapolis (MN); On-site; USD 40,000 - 50,000; Full time

Benefits offered by this job

Medical, dental, vision

Paid time off

401K match

Parental leave

Education assistance

Volunteer time off

Job summary

Northmarq, a leading commercial real estate capital markets firm, seeks a Sr. Office Administrator for its Bloomington, MN corporate headquarters.

You will be the first point of contact, manage front desk, and provide comprehensive administrative support to executives and teams. This role requires 5+ years of office administration experience, strong Microsoft Office skills, and the ability to handle confidential information with discretion.

Qualifications

• 5+ years of office administration experience, preferably in a corporate headquarters.
• Strong proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint).
• Willingness to become a public notary and handle confidential information with discretion.
• Outstanding organizational, communication, and problem‑solving skills.
• Ability to manage multiple tasks and support multiple staff in a team setting.
• Professional demeanor with strong business communication skills.

Responsibilities

• Reception & Front Desk: welcome visitors, greet guests, route calls, and maintain a professional space.
• Office & Facilities Management: manage supplies, conference rooms, and vendor coordination.
• Business Support & Partnership: assist HR reports, immigration processes, orientation, and events.
• General administrative support for in‑office events, meetings, and travel arrangements.

Skills

Microsoft Office

Outlook

Excel

PowerPoint

Public notary

Discretion & confidentiality

Organization & communication

Multitask & prioritize

Team collaboration

Education

5+ years office administration experience

Tools

Outlook

Excel

PowerPoint

Job description

At Northmarq, you can be part of something special. Northmarq is a unique capital markets resource for commercial real estate investors, providing our clients access to experts in debt, equity, investment sales, loan servicing, and fund management. We offer you a career path with best-in-class training, and we foster inclusive teams committed to collaboration, mentoring, and growth. At Northmarq, we will help you unlock your potential – whether you are an industry veteran or you’re just getting started. Your new career is waiting. Start something special today.

Northmarq was voted by Real Estate Forum as one of The Best Places to Work in Commercial Real Estate!

Northmarq is seeking a Sr. Office Assistant who is reliable, professional, and well-organized. This individual is responsible for Bloomington, MN corporate headquarters office support, addressing employee and visitor needs, coordinating events, and general support as needed. Will develop strong relationships with executives, business partners and cross-functional teams to support efficient communication and coordination across the organization.

Northmarq does not provide immigration sponsorship for this position. Candidates must possess unrestricted authorization to work in the U.S. for any employer, without the need for sponsorship now or in the future, to be considered for this position.

Specific Responsibilities

Reception & Front Desk

• Serve as the first point of contact for all visitors, including vendors, candidates, and clients, delivering a professional and welcoming experience.
• Manage the reception area and front desk operations, including greeting visitors, routing incoming calls, and keeping the space clean, organized, and presentable.
• General administrative support for in-office events and meetings, including catering and invoice support.

Office & Facilities Management

• Manage office supply inventory, including purchasing, tracking, and restocking.
• Ensure break rooms, supply closets, conference rooms, and common areas are clean, organized, and properly stocked.
• Coordinate with vendors to source quality, cost-effective supplies and services, and maintenance of office equipment to ensure proper functioning.
• Manage incoming and outgoing shipments, mailings and material tracking for various teams.

Business Support & Partnership

• Partner with leaders to manage priorities and updates regarding the corporate office.
• Provide support to the Human Resources team including running ad-hoc reports, immigration processes, new hire orientation, and career fairs.
• Partner with Marketing to coordinate vendor-supplied materials.
• Develop and maintain org charts and the corporate headquarters floorplan.

Professional Experience

Work Experience: 5+ years of office administration experience serving an office of 100+ employees, preferably a corporate headquarters.

Demonstrated Technical/Professional Competencies

• Strong Microsoft Office skills, especially Outlook, Word, Excel, and PowerPoint
• Willingness to become a public notary
• Ability to maintain sensitive and confidential information
• Exceptional organization, communication, and problem-solving skills
• Respond to a range of requests while exercising sound judgment and discretion
• Strong work ethic and ability to handle multiple projects and assignments
• Demonstrated business communication skills – including verbal and written
• Ability to work in a team environment supporting multiple staff members

Northmarq offers a highly competitive benefits package including: medical, dental, vision, paid time off, 401K match and an annual discretionary contribution based on business performance, paid parental leave and adoption assistance, education assistance, volunteer paid time off, charitable contribution match and so much more!

Northmarq carefully considers multiple factors to determine compensation, including a candidate’s education, training, and experience. The salary range for the Sr Office Administrator position is $28.84 to $36.06 per hour ($60,000 - $75,000 annually). This range is a good faith estimate and the actual compensation that is offered to a successful candidate will depend on the candidate’s skills, qualifications, and experience.

This position is an in-office position, with an immediate start date.