Senior Office Assistant & Admin Coordinator

City of Abilene, Texas; Abilene (TX); On-site; USD 53,955,000 - 64,758,000; Part time

Job summary

City of Abilene, Texas seeks an Office Assistant - MPO - PT to perform clerical, administrative, and bookkeeping duties in support of the Metro Plan Office. Includes preparing reports, processing documents, and providing exceptional customer service to the public.

The role requires strong English skills, proficiency with Word/Excel/Google Suite, and a valid Texas driver’s license. Evening and travel may be required as part of duties.

Qualifications

• Two years of general clerical experience required.
• English-Spanish bilingual preferred.
• High school diploma or GED required.
• Valid Texas Driver’s License or military waiver required.

Responsibilities

• Coordinate and prepare for meetings, including agenda packets from MS Word to PDF and posting.
• Create and maintain internal/external communication materials and newsletters.
• Research and compile data for planning and compliance with laws and regulations.
• Prepare exhibits and statistical data for conferences and meetings.
• Manage department files, records, and retention schedule; maintain equipment inventory.
• Prepare check requests, purchase orders, and vouchers; manage office supplies.
• Assist with website content maintenance; greet visitors and provide assistance.
• Schedule appointments and maintain calendars; coordinate travel details and meeting logistics.
• Operate office equipment (phone, fax, copier, computer).
• Follow and embrace City values and work as a team member.

Skills

Fluent English

Organized

Customer service oriented

Written communication

Public/publication content creation

Education

High school diploma or GED

Texas Driver’s License

Tools

Word

Excel

Google Suite

Job description

City of Abilene, Texas seeks an Office Assistant - MPO - PT to perform clerical, administrative, and bookkeeping duties in support of the Metro Plan Office. Includes preparing reports, processing documents, and providing exceptional customer service to the public.

The role requires strong English skills, proficiency with Word/Excel/Google Suite, and a valid Texas driver’s license. Evening and travel may be required as part of duties.