Metro Plan Office - Office Assistant III - PT - MPO

Abilene; Abilene (TX); On-site; USD 32,000 - 42,000; Full time

Job summary

Metro Plan Office in Abilene, TX is seeking an organized administrative clerk to support the department with clerical, bookkeeping, and communication duties.

You will handle meeting coordination, public outreach materials, data reporting, and records management, working to ensure compliance and excellent service to the public.

Qualified candidates have at least two years of clerical experience and a high school diploma; bilingual English-Spanish is a plus.

Qualifications

• Two years of general clerical experience required.
• English-Spanish bilingual is preferred.
• High school diploma or GED required.

Responsibilities

• Coordinate and prepare for meetings, including agenda packets and minutes.
• Create and maintain internal and external communication materials, newsletters and social media content.
• Perform data collection and reporting to ensure compliance with laws and regulations.
• Prepare exhibits, statistical data, and support information for conferences and meetings.
• Maintain department files and records with retention schedules.
• Process check requests, purchase orders, and vouchers; manage office supplies.
• Assist with website content maintenance.
• Greet visitors and provide policy explanations; schedule appointments and travel details.
• Operate office equipment and computer terminals.

Skills

Fluent English

Customer service oriented

Organizational skills

Public communication

Education

High school diploma or GED

Tools

Word

Excel

Google Suite

Job description

Metro Plan Office, 209 S Danville Dr. Ste B-212, Abilene, Texas, United States of America

Job Description

Posted Tuesday, July 28, 2026 at 6:00 AM

GENERAL DESCRIPTION

Under general supervision, to perform a variety of responsible clerical, administrative, and bookkeeping duties in support of assigned department including: type instructional and financial reports, forms, and letters; process documents associated with City and regulatory agencies compliance; issue check requests; maintain office administrative records including accounts payable and receivable; process technical documents; perform all tasks as directed; and provide exceptional customer service to the public.

SUPERVISION EXERCISED

This position exercises no supervision.

IMPORTANT AND ESSENTIAL DUTIES

Coordinates and prepares for meetings including the preparation of agenda packets from MS word into pdf format, posting public meetings, and the creation and maintenance of associated records including meeting minutes.

Oversees the creation of internal and external communication material for internal and public distribution.Includes creation, coordination, editing, publishing, and distribution of newsletters and other public outreach materials and social media outlets.

Performs research and compiles data/reports for planning purposes and to ensure compliance with applicable local,stateand federal laws, regulations, and ordinances.

Prepares exhibits, statistical data, and supports information for conferences andmeetings.

Manages department files and records; compiles information from records to prepare reports.Maintains records retention schedule accordingly. Maintains equipment inventory list.

Prepares check request, purchase orders, and vouchers to pay department expenses.Maintains office supplies.

Assistsand coordinates the maintenance of the website contents.

Greets visitors by phone and in person andascertainsthe nature of their business,provides assistanceand/or referral, explains policies and procedures.

Schedules appointments andmaintainsthe division staff’s calendar,assistswith the scheduling and arranging of meetings including travel details, facilities, lodging, and a variety of other related details.

Operate all types of office machines including phone, fax machine, copier, and computer terminals.

OTHER JOB RELATED DUTIES

Operate a City in the course of business and/or other mobile equipment on behalf the City or is otherwise designated by the City.

Perform other job related duties and responsibilities as assigned.

KNOWLEDGE, SKILLS, AND ABILITIES

Knowledge of:

Fluent English, spelling, punctuation, and basic arithmetic.

Office equipment and software, including Word, Excel, and Google Suite, filing systems and procedures.

Office practices and procedures including proper public contact and telephone etiquette.

Skill to:

Operate office equipment including computer equipment and type at a speed necessary for successful job performance.

Be organized and customerservice-oriented.

Produce publications, newsletters, and social media content.

Ability to

Organize work effectively and use time management skills.

Communicate effectively both orally and in writing with emphasis on writing skills, including proofreading, editing, and reading/writing for technical content.

Maintain records and files.

Prepare reports.

Interpret local, state, and federal laws and legislation as needed to perform job.

Work independently in the absence of specific instructions.

Understand and carry out directions.

Establish andmaintaincooperative working relationships with those contacted in the course of work, both internally and externally.

Follow and embrace the City of Abilene Core Values – Respect, Integrity, Service Above Self, and Excellence in All We Do.

Perform as a team member in a manner thataccomplishesthe Division’s mission and treats team members with dignity, courtesy, and respect.

Experience and Training Guidelines

For positions with more than one level, all listed requirements at the lower levels arerequired at the higher levels. Any combination equivalent to experience and training to provide the required knowledge, skills, and abilities may be qualifying. Knowledge, skills, and abilities may be obtained through:

Experience

Two (2) years of general clerical experience isrequired.

English-Spanishbilingual is preferred.

Education/Training

A high school diploma or GED isrequired.

License or Certificate:

A valid Texas Driver’s License isrequired, the ability to obtain within ninety (90) days of employment, or a military waiver is required.

Special Requirements

Essential duties require the following physical skills and work environment:

With or without accommodation, the “X” indicates the overall strength demand of the position during a typical workday:

___ Sedentary – lifting of no more than 10 pounds

_X_ Light – lifting no more than 20 pounds; carrying up to 10 pounds

___ Medium – lifting no more than 50 pounds; carrying up to 25 pounds

___ Heavy – lifting no more than 100 pounds; carrying up to 50 pounds

___ Very Heavy – team lifting over 100 pounds; carrying more than 50 pounds

Physical Demand Codes: The following describes whether or not the position is expected to exert the physical demands listed during a typical workday as well as the overall frequency of the task:

Metro Plan Office, 209 S Danville Dr. Ste B-212, Abilene, Texas, United States of America