Senior Occupancy & Space Strategist

Cadence Design Systems; San Jose (CA); On-site; USD 109,000 - 202,000; Full time

Job summary

Cadence Design Systems in San Jose, CA, is seeking a Sr. Occupancy Planner to optimize office and lab space across North America. You will coordinate space planning, occupancy data, and MAC, aligning headcount forecasts with project delivery and employee experience.

You will work cross-functionally with HR, Finance, IT, and Facilities/WPR to translate demand into executable space plans, balancing near-term needs with long-term flexibility.

Qualifications

• Bachelor’s degree in Facilities Management, Architecture, Design, Construction Management, Real Estate, Finance, or related field.
• 5-7+ years’ experience in occupancy planning, space planning, MAC, or corporate facilities/CRE.
• Experience supporting multi-building or campus environments preferred.
• Strong working knowledge of: CAFM / IWMS platforms, AutoCAD, Microsoft Excel, PowerPoint
• Strong communication skills with the ability to engage BU leaders and senior stakeholders.
• Highly organized, detail-oriented, and comfortable managing competing priorities.

Responsibilities

• Develop and implement North American workplace standards, programs, and processes across global portfolio.
• Create stack and block plans, seat allocations, capacity models, and space test-fits to align workforce growth, business requirements and workplace standards.
• Track and analyze headcount forecasts, occupancy trends, capacity constraints to support real estate, renovation and capital project decisions.
• Partner with HR and Finance to align top-down growth projections with bottom-up BU requests.
• Support long range workplace planning by evaluating growth scenarios, alternative work strategies, lab and office reconfigurations, and future space flexibility needs
• Own and manage incremental and project-based moves, restacks, and new-hire seat assignments.
• Coordinate MAC execution with Business Units, Facilities Operations, IT, furniture vendors, and external service providers.
• Develop move plans, sequencing, and communications; provide on-site support as required.
• Ensure post-move issues are tracked and resolved to completion.
• Manage CAFM platform and processes
• Maintain accurate and timely space, seat, and employee data in CAFM systems.
• Produce reporting on utilization, capacity, and demand vs. supply for leadership review.
• Manage furniture plans, orders, installations, repairs, and surplus inventory.
• Coordinate space readiness activities including hard-wall offices, paint, cleaning, and general condition.
• Partner with Facilities Operations to resolve day-to-day space issues impacting employees.
• Act as a liaison between Business Units, Facilities/WPR, IT, HR, Finance, and Procurement.
• Support Procurement with vendor coordination, pricing reviews, requisitions, and invoice processing.
• Provide planning inputs to construction and renovation projects led by Facilities/WPR.
• Document decisions, approvals, and planning assumptions to create institutional continuity.
• Other duties as required

Skills

CAFM/IWMS

AutoCAD

Excel

PowerPoint

Communication

Organization

Education

Bachelor's degree in Facilities Management or related field

Tools

CAFM / IWMS

AutoCAD

Microsoft Excel

PowerPoint

Job description

Cadence Design Systems in San Jose, CA, is seeking a Sr. Occupancy Planner to optimize office and lab space across North America. You will coordinate space planning, occupancy data, and MAC, aligning headcount forecasts with project delivery and employee experience.

You will work cross-functionally with HR, Finance, IT, and Facilities/WPR to translate demand into executable space plans, balancing near-term needs with long-term flexibility.