Senior Nonprofit Finance & Compliance Manager

Baltic Street Wellness Solutions; New York (NY); On-site; USD 90,000 - 140,000; Full time

Job summary

Baltic Street Wellness Solutions is seeking a Senior Finance and Accounting Manager to lead the finance function across payroll, budgets, government contracts, billing, reporting, audits, reconciliations, and internal controls. This hands-on role partners with the Director of Finance to ensure accurate, timely, and compliant financial operations.

The position collaborates across departments, strengthens financial processes, and provides reliable information to support sound decision-making,

Qualifications

• Bachelor’s degree in accounting, finance, or a related field required.
• Three or more years of nonprofit financial management experience, preferably involving city or state contracts.
• Proficiency with ADP, QuickBooks, and Microsoft Excel.
• Knowledge of New York City funding systems, including DOHMH and HHS Accelerator and OMH is a plus.
• Strong organizational, analytical, communication, and problem-solving skills.
• Ability to work independently, manage multiple priorities, and collaborate effectively across teams.

Responsibilities

• Process and transmit biweekly payroll through ADP, ensuring accuracy and adherence to deadlines.
• Maintain employee records in ADP, including compensation, benefits, deductions, and status changes.
• Generate, review, and archive payroll reports and reconcile employee benefit transactions in QuickBooks by program and funding source.
• Assist with monthly bank reconciliations for all organizational accounts and resolve discrepancies.
• Prepare and submit monthly fiscal reports for organizational programs and housing operations.
• Assist with preparing, submitting, and renewing annual program budgets, particularly for government-funded contracts such as DOHMH.
• Monitor actual results against budgets, identify variances, and provide regular updates to finance leadership.
• Monitor monthly voucher submissions for city contracts to support timely reimbursement.
• Maintain supporting documentation for vouchers and track receivables and payment status with funders.
• Work with program and administrative staff to address budget, billing, coding, and documentation needs.
• Support the annual independent audit and government field and desk audits.
• Help ensure compliance with funder and regulatory requirements for financial documentation and reporting.
• Maintain organized, audit-ready financial records and effective digital filing systems.
• Participate in financial planning activities and cross-departmental meetings as needed.
• Perform other related finance duties and special projects as assigned.

Skills

Nonprofit finance

Analytical skills

Communication skills

Problem solving

Team collaboration

Independent work

Education

Bachelor’s degree in accounting/finance or related field

Tools

ADP

QuickBooks

Microsoft Excel

Job description

Baltic Street Wellness Solutions is seeking a Senior Finance and Accounting Manager to lead the finance function across payroll, budgets, government contracts, billing, reporting, audits, reconciliations, and internal controls. This hands-on role partners with the Director of Finance to ensure accurate, timely, and compliant financial operations.

The position collaborates across departments, strengthens financial processes, and provides reliable information to support sound decision-making,