Senior Finance & Accounting Manager — Nonprofit Growth

Baltic Street Wellness Solutions; New York (NY); On-site; USD 85,000 - 93,000; Full time

Job summary

Baltic Street Wellness Solutions in Brooklyn, NY seeks a Senior Finance and Accounting Manager to lead payroll, budgeting, and compliance within the Finance Department. This hands-on role partners with the Director of Finance to ensure accurate financial operations across programs and contracts.

The ideal candidate will manage ADP payroll, QuickBooks reconciliations, vendor and funder reporting, and audits, while strengthening internal controls and cross-team collaboration to support sound

Qualifications

• Bachelor's degree in accounting or finance required.
• 3+ years nonprofit financial management experience, preferably involving city or state contracts.
• Proficiency with ADP, QuickBooks, and Microsoft Excel.
• Knowledge of New York City funding systems, including DOHMH and HHS Accelerator and OMH is a plus.
• Strong organizational, analytical, communication, and problem-solving skills.
• Ability to work independently, manage multiple priorities, and collaborate effectively across teams.

Responsibilities

• Process biweekly payroll through ADP, ensuring accuracy and adherence to deadlines.
• Maintain employee records in ADP, including compensation, benefits, deductions, and status changes.
• Generate, review, and archive payroll reports and reconcile employee benefit transactions in QuickBooks by program and funding source.
• Assist with monthly bank reconciliations for all organizational accounts and resolve discrepancies.
• Prepare and submit monthly fiscal reports for organizational programs and housing operations.
• Assist with preparing, submitting, and renewing annual program budgets, particularly for government-funded contracts such as DOHMH.
• Monitor actual results against budgets, identify variances, and provide regular updates to finance leadership.
• Monitor monthly voucher submissions for city contracts to support timely reimbursement.
• Maintain supporting documentation for vouchers and track receivables and payment status with funders.
• Work with program and administrative staff to address budget, billing, coding, and documentation needs.
• Support the annual independent audit and government field and desk audits.
• Help ensure compliance with funder and regulatory requirements for financial documentation and reporting.
• Maintain organized, audit-ready financial records and effective digital filing systems.
• Participate in financial planning activities and cross-departmental meetings as needed.
• Perform other related finance duties and special projects as assigned.

Skills

Payroll processing

ADP

QuickBooks

Excel

Analytical skills

Communication

Education

Bachelor's degree

Tools

ADP

QuickBooks

Excel

Job description

Baltic Street Wellness Solutions in Brooklyn, NY seeks a Senior Finance and Accounting Manager to lead payroll, budgeting, and compliance within the Finance Department. This hands-on role partners with the Director of Finance to ensure accurate financial operations across programs and contracts.

The ideal candidate will manage ADP payroll, QuickBooks reconciliations, vendor and funder reporting, and audits, while strengthening internal controls and cross-team collaboration to support sound