Senior Meetings & Events Manager

American Association of Airport Executives; Alexandria (VA); On-site; USD 70,000 - 100,000; Full time

Job summary

American Association of Airport Executives is seeking a Meetings Manager to oversee logistics for conferences, educational programs, and webinars produced by AAAE. The role handles RFPs, contracts, budgeting, and on-site coordination for multiple meetings annually in close collaboration with cross-divisional teams.

You will manage sponsorships, marketing, and registration processes using HubSpot CMS, iMIS, and eShow, ensuring smooth operations from planning through post-event reconciliation.

Qualifications

• 5-7 years of experience in planning meetings.
• Strong financial management and negotiation skills.
• Detail-oriented and highly organized.
• Proficient in Microsoft Office; familiarity with iMIS, HubSpot, and eShow preferred.

Responsibilities

• Lead planning for approximately 12 meetings per year.
• Manage RFPs, contracts, and venue logistics.
• Oversee conference budgets and financial reporting.
• Coordinate sponsorship and marketing for meetings.
• Create and manage event websites and registration pages.
• Provide on-site staff support and travel as needed.
• Maintain history of performance for all meetings.

Skills

Budgeting

Negotiation

Project management

Independent work

Tools

iMIS

HubSpot

eShow

Microsoft Office

Job description

American Association of Airport Executives is seeking a Meetings Manager to oversee logistics for conferences, educational programs, and webinars produced by AAAE. The role handles RFPs, contracts, budgeting, and on-site coordination for multiple meetings annually in close collaboration with cross-divisional teams.

You will manage sponsorships, marketing, and registration processes using HubSpot CMS, iMIS, and eShow, ensuring smooth operations from planning through post-event reconciliation.