Meetings & Exhibits Coordinator — Onsite Logistics Pro

Executive Director, Inc.; Milwaukee (WI); On-site; USD 36,000 - 48,000; Full time

Job summary

The American Academy of Allergy, Asthma & Immunology (AAAI) seeks a Meetings Coordinator to manage registration and exhibits for the Annual Meeting and other meetings. You will deliver high-quality customer service to attendees and exhibitors by phone or email.

Based in downtown Milwaukee, this full-time on-site role requires strong organizational skills, data entry in meeting systems, and collaboration with vendors to ensure a seamless event experience.

Qualifications

• Bachelor's degree preferred.
• 1 year of meetings management experience.
• Proficiency with Word and Excel and strong communication.

Responsibilities

• Coordinate attendee registration and housing for AAAAI Annual Meeting.
• Serve as primary contact with exhibitors and vendors.
• Assist with on-site registration, housing, and materials.
• Maintain meeting records and prepare reports.
• Support travel, shipping, and event logistics.

Skills

Microsoft Word

Microsoft Excel

Customer service

Communication

Organizational skills

Education

Bachelor's degree preferred

Job description

The American Academy of Allergy, Asthma & Immunology (AAAI) seeks a Meetings Coordinator to manage registration and exhibits for the Annual Meeting and other meetings. You will deliver high-quality customer service to attendees and exhibitors by phone or email.

Based in downtown Milwaukee, this full-time on-site role requires strong organizational skills, data entry in meeting systems, and collaboration with vendors to ensure a seamless event experience.