Senior Meetings & Events Coordinator

National Academy of Sciences, Engineering, and Medicine; Washington, Northern (District of Columbia, KY); Hybrid; USD 41,000 - 52,000; Full time

Job summary

The National Academies of Sciences, Engineering, and Medicine (TRB program) seeks an experienced administrative professional to manage conference registrations, update event websites, and coordinate communications for the TRB Annual Meeting in Washington, DC.

You will use CMS tools and Cvent, write mass emails, and help produce meeting collateral while supporting the Meetings Director and staff.

Qualifications

• High school diploma, GED, or equivalent knowledge.
• Six years of administrative or clerical experience.
• Proficiency in Microsoft Outlook, Word, Excel, SharePoint, and Asana.
• Ability to manage multiple priorities with attention to detail.
• Limited travel required.

Responsibilities

• Manages registration for about 3–8 conferences and meetings per year.
• Creates and updates registration websites for conferences using CMS and software such as Cvent.
• Writes and sends mass emails to attendees and prospects.
• Responds to attendee questions and concerns; processes refund requests and records payments.
• Uses Adobe Illustrator to develop signs and other graphics; creates reports.
• Manages SmartSheet and Asana databases; prints badges and meeting collateral.
• Onsite meeting room monitor during the six-day Annual Meeting in Washington, DC; coordinates with venue staff.
• Responds to emails and develops attendee and revenue/sales reports.
• Updates registration records reflecting payments by check or wire transfer.

Skills

MS Office

Communication skills

Multitasking

Education

High school diploma or GED

Tools

Adobe Illustrator

SmartSheet

Asana

Cvent

Twill CMS

Job description

The National Academies of Sciences, Engineering, and Medicine (TRB program) seeks an experienced administrative professional to manage conference registrations, update event websites, and coordinate communications for the TRB Annual Meeting in Washington, DC.

You will use CMS tools and Cvent, write mass emails, and help produce meeting collateral while supporting the Meetings Director and staff.