Senior Meetings & Events Coordinator

The National Academies of Sciences, Engineering, and Medicine; Washington (District of Columbia); Hybrid; USD 41,000 - 52,000; Full time

Benefits offered by this job

Benefits plan

Transportation subsidies

Paid holidays

Job summary

The Transportation Research Board (TRB) within The National Academies of Sciences, Engineering, and Medicine seeks an administrative professional to support conferences and meetings in Washington, DC. You will manage registrations, create and update event websites using CMS tools, and craft mass emails to attendees and prospects.

Responsibilities include processing payments and refunds, producing badges and collateral, and coordinating with the Meetings Director.

Qualifications

• Proficiency in Microsoft Outlook, Word, Excel, SharePoint, Asana and aptitude for learning new software.
• Excellent verbal and written communication skills with strong attention to detail.
• Willingness to travel occasionally.

Responsibilities

• Manages registration for about 3-8 conferences and meetings per year.
• Creates and updates registration websites for conferences using Cvent and Twill.
• Sends mass emails to attendees and prospects via Cvent.
• Replies to attendee questions and concerns and processes refunds.
• Generates badges, signs, and collateral for events.
• Manages SmartSheet and Asana databases and automates notifications.
• Serves as onsite meeting room monitor during the Annual Meeting in Washington, DC.
• Develops attendee and revenue reports and updates payment records.

Skills

MS Office

Microsoft Outlook

Excel

SharePoint

Asana

Cvent

CMS experience

Adobe Illustrator

MailChimp

Attention to detail

Education

High school diploma

Tools

Twill

Cvent

Job description

The Transportation Research Board (TRB) within The National Academies of Sciences, Engineering, and Medicine seeks an administrative professional to support conferences and meetings in Washington, DC. You will manage registrations, create and update event websites using CMS tools, and craft mass emails to attendees and prospects.

Responsibilities include processing payments and refunds, producing badges and collateral, and coordinating with the Meetings Director.