Senior Meetings & Events Specialist

National Academy of Sciences, Engineering, and Medicine; United States; On-site; USD 41,000 - 52,000; Full time

Job summary

The Transportation Research Board (TRB) seeks a meetings coordinator to manage registration for 3–8 conferences per year and to create/update event websites using CMS such as Twill and Cvent. You will write and send mass emails, handle attendee inquiries, process refunds, and generate reports.

You will also develop signage via Adobe Illustrator, manage Smartsheet and Asana databases, pack/ship materials, and monitor on-site operations during the six-day Annual Meeting in Washington, DC.

Qualifications

• Proficiency in Outlook, Word, Excel, SharePoint, and Asana.
• Excellent verbal and written communication.
• Ability to manage multiple priorities and deadlines.
• Minimum six years of administrative or clerical experience.

Responsibilities

• Manages registration for about 3–8 conferences and meetings per year.
• Creates and updates registration websites for conferences using Cvent and Twill CMS.
• Writes mass emails to attendees and prospects and responds to inquiries.
• Generates badges, signs, and other meeting collateral; manages data in Smartsheet and Asana.
• Serves as onsite meeting room monitor during the six-day Annual Meeting in Washington, DC.
• Develops attendee and revenue reports and handles payments updates.

Skills

Verbal communication

Written communication

Information management

Proofreading

Attention to detail

Multitasking

Education

High school diploma, GED, or equivalent knowledge

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

SharePoint

Asana

Twill CMS

Cvent

Adobe Illustrator

Smartsheet

MailChimp

SurveyMonkey

Job description

The Transportation Research Board (TRB) seeks a meetings coordinator to manage registration for 3–8 conferences per year and to create/update event websites using CMS such as Twill and Cvent. You will write and send mass emails, handle attendee inquiries, process refunds, and generate reports.

You will also develop signage via Adobe Illustrator, manage Smartsheet and Asana databases, pack/ship materials, and monitor on-site operations during the six-day Annual Meeting in Washington, DC.