Hybrid Meetings Coordinator

ViziRecruiter,LLC.; Washington, Northern (District of Columbia, KY); Hybrid; USD 4,148,000 - 5,184,000; Full time

Job summary

The National Academies of Sciences, Engineering, and Medicine, through the Transportation Research Board, seeks an organized Meetings Coordinator to manage conference registrations, website updates, communications, and onsite support in Washington, DC.

You will use Cvent, CMS tools, Adobe Illustrator, Smartsheets and Asana to deliver event materials, reports, and attendee relations while coordinating with program officers and volunteers during the annual meeting and other events.

Qualifications

• Proficiency in Microsoft Office and project management tools.
• Experience with event registration or conference operations.
• Ability to manage multiple priorities and deadlines.
• Excellent written and verbal communication.

Responsibilities

• Manages registration for about 3-8 conferences and meetings per year.
• Creates and updates registration websites for conferences using CMS and tools like Cvent.
• Monitors websites and provides updates as needed.
• Sends mass emails to attendees via Cvent or MailChimp.
• Generates badges, signs, and meeting collateral; packs and ships materials.
• Serves as onsite meeting room monitor during the Annual Meeting in Washington, DC.

Skills

MS Outlook

MS Word

MS Excel

SharePoint

Asana

Education

High school diploma or GED

Tools

CVENT

Adobe Illustrator

Smartsheets

Twill

CMS (any)

Job description

The National Academies of Sciences, Engineering, and Medicine, through the Transportation Research Board, seeks an organized Meetings Coordinator to manage conference registrations, website updates, communications, and onsite support in Washington, DC.

You will use Cvent, CMS tools, Adobe Illustrator, Smartsheets and Asana to deliver event materials, reports, and attendee relations while coordinating with program officers and volunteers during the annual meeting and other events.