Senior Biomedical Programs Admin & Meetings Coordinator

The National Academies of Sciences, Engineering, and Medicine; Washington (District of Columbia); Hybrid; USD 33,000 - 41,000; Full time

Job summary

The National Academies of Sciences, Engineering, and Medicine is seeking an administrative specialist to perform complex clerical duties, coordinate meetings, and manage communications and records. The role supports planning for committee activities, takes notes, prepares materials, and ensures timely updates across databases and systems.

Under supervision, you will assist with event logistics, virtual and in-person meetings, and basic research tasks as needed while maintaining strong teamwork

Qualifications

• Proficiency in Microsoft Office Suite.
• Ability to plan and support extensive meeting activities.
• Ability to prioritize work and adapt to changing directions.
• Strong communication and interpersonal skills.

Responsibilities

• Administrative tasks including scheduling, writing and editing correspondence, updating databases, and maintaining files.
• Coordinate logistics for internal and external meetings and workshops, both virtual and in-person.
• Prepare meeting materials and briefing books; assist with post-meeting tasks and travel expense processing.
• Assist with publications formatting and proofreading when needed.
• Support basic research tasks such as literature searches and data gathering.

Skills

Microsoft Office Suite

Education

High School Diploma, GED, or equivalent knowledge

Job description

The National Academies of Sciences, Engineering, and Medicine is seeking an administrative specialist to perform complex clerical duties, coordinate meetings, and manage communications and records. The role supports planning for committee activities, takes notes, prepares materials, and ensures timely updates across databases and systems.

Under supervision, you will assist with event logistics, virtual and in-person meetings, and basic research tasks as needed while maintaining strong teamwork