Senior Meeting Planner & Event Facilitator - Remote

Terrestris, LLC; Washington (District of Columbia); On-site; USD 75,000 - 95,000; Full time

Benefits offered by this job

Health benefits

Financial benefits

Retirement benefits

Paid leave

Tuition assistance

Professional development programs

Job summary

Terrestris Global Solutions is seeking a Senior Meeting Planner/Event Facilitator to provide logistical and conference planning support for the U.S. Department of Transportation's Federal Transit Administration. This remote position requires in-person participation in events in Washington D.C. You will be responsible for planning and executing meetings, managing logistics, and delivering documentation to stakeholders.

Candidates should have at least 10 years of event planning experience and a Bachelor's Degree. Terrestris offers excellent benefits, including health, financial, and retirement programs, as well as professional development opportunities.

Qualifications

• 10+ years of event planning, supervision, and facilitation experience.
• Authorization to work in the U.S. permanently without sponsorship.
• Ability to prepare quality documents and reports.

Responsibilities

• Plan, coordinate, and execute meetings and conferences.
• Develop event materials and manage attendee registration.
• Oversee audiovisual setup and support seamless meeting execution.

Skills

Event planning

Vendor management

Microsoft Office skills

Time management

Education

Bachelor’s Degree

Job description

Are you looking for a Challenge? Looking for an innovative organization and the opportunity to learn and grow professionally? We can help! We are seeking a Senior Meeting Planner/Event Facilitator to provide logistical and conference planning support for meetings in support of the United States (U.S.) Department of Transportation’s (DOT) Federal Transit Administration (FTA). This is a remote position with in-person participation in events in the Washington D.C. area required.

I’ve never heard of Terrestris. What do you do?

At Terrestris, we leverage technology to create better mission outcomes through better human performance. We form strong client and team relationships through transparency and strive to create an environment where our team can let their excellence shine through. By finding, developing, and incorporating new ideas, we provide memorable services. Rooted in the USMC values of honor, courage, and commitment, Terrestris seeks to deliver extraordinary value to the American people by helping the Government become more efficient and effective.

So, what will the Senior Meeting Planner/Event Facilitator at Terrestris do?

As the Senior Meeting Planner/Event Facilitator you will plan, coordinate, and execute meetings and conferences, manage logistics and vendors, facilitate event activities, oversee registration and audiovisual support, and deliver meeting documentation and stakeholder communications. This position is contingent upon contract award.

What does a typical day look like for the Senior Meeting Planner/Event Facilitator?

You will:

• Coordinate conference logistics, venue arrangements, and vendor services to support successful events.
• Facilitate meetings and workshops, ensuring agendas are followed and objectives achieved.
• Develop event materials, presentations, attendee packets, badges, and registration resources.
• Manage attendee registration processes and maintain accurate participant communications and records.
• Monitor event readiness, resolving logistical issues and coordinating stakeholder requirements.
• Oversee audiovisual setup, testing equipment, and supporting seamless meeting execution.
• Prepare meeting summaries, action items, and post-event reports for Government stakeholders.

What qualifications do you look for?

You might be the professional we’re looking for if you have:

• Authorization to work in the United States permanently without sponsorship.
• A minimum of a Bachelor’s Degree.
• A minimum of (10) years of experience in event planning, event supervision, and event facilitation.
• Ability to perform administrative duties such as preparing quality documents, reports, and slides.
• Ability to coordinate briefings, conferences, teleconferences, telephone inquiries, meeting preparation, attendance, and minutes.
• Ability to manage time and events effectively.
• Microsoft Office (Word, Excel, PowerPoint) experience in preparing, editing and finalizing correspondence, documents, and briefings.

What kind of benefits does Terrestris Offer?

We offer outstanding benefits including health, financial, and retirement benefits, as well as paid leave, professional development, tuition assistance, and work-life programs. Our award programs acknowledge employees for exceptional performance and superior demonstration of our service standards. Full-time and part-time employees working at least 20 hours a week on a regular basis are eligible to participate in our benefit programs. Other offerings may be provided for employees not within this category.

Terrestris is an Equal Opportunity Employer (EOE). Qualified applicants are considered for employment without regard to age, race, color, religion, sex, national origin, sexual orientation, disability, or veteran status. Applicants must be authorized to work in the U.S.

DILBERT © 2018 Scott Adams. Used By permission of ANDREWS MCMEEL SYNDICATION.

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