Medical Office Coordinator

Community Memorial Hospital, Inc.; Village of Hamilton (NY); Hybride; USD 34 000 - 41 000; Plein temps

Résumé du poste

Community Memorial Hospital, Inc. in Hamilton, NY is seeking an experienced administrative coordinator to manage day-to-day personnel logistics and frontline workflow support.

The role emphasizes coordinating coverage for staff call-outs, overseeing clinic operations, and supporting the director with orientation, evaluations, and inventory management within budget parameters. Strong communication and proficiency with medical office software and MS Office are required to ensure efficient patient

Qualifications

• Experience in a medical office environment with ability to navigate multiple tasks
• Proficient in MS Office Suite and clinic software
• Strong professional communication and organizational skills

Responsabilités

• Manage day-to-day personnel logistics, coordinating immediate coverage for staff call-outs, PTO schedules, and front-desk/clinical workflows
• Audit daily clinic administrative queues to ensure SOPs are followed and interdependencies are managed
• Assist the Director by gathering documentation for staff orientation and performance evaluations
• Oversee clinic inventory, medical/office supply ordering, and vendor deliveries within the approved budget
• Serve as frontline extension of the Clinic Director, aligning workflows with leadership's strategic goals
• Support monitoring of daily EHR administrative queues and check-in/check-out flows to optimize patient volume and reduce revenue leakage

Connaissances

MS Office

Medical office software

Communication skills

Formation

High School Diploma

Description du poste

Hamilton Family Health
Hamilton, NY 13346, USA

• Pay or shift range: $25 USD to $30 USD
  The estimated range is the budgeted amount for this position. Final offers are based on various factors, including skill set, experience, location, qualifications and other job-related reasons.

Description

Essential Job Duties and Responsibilities:

• Manage day-to-day personnel logistics, including coordinating immediate coverage for staff call-outs, managing PTO schedules, and the optimization of front-desk and clinical workflows.
• Audit daily clinic administrative queues to ensure standard operating procedures are being met and dependencies and support of other departments are being actively managed.
• Assist the Director by gathering documentation and tracking items needed for personnel management such as new staff orientation and performance evaluations.
• Oversee clinic inventory, medical/office supply ordering, and vendor deliveries, ensuring strict adherence to the budget established by the Director.
• Serve as the frontline tactical extension of the Clinic Director, executing managerial directives and ensuring workflows align with leadership’s strategic goals.
• Support monitoring of daily Electronic Health Record (EHR) administrative queues and check-in/check-out flows to support optimal patient volume and help prevent revenue leakage.

Qualifications and Key Competencies:

• Experience: Minimum of 3–5 years of experience in a medical office environment, with a proven track record in a senior administrative, team lead, or coordinator capacity. Multi-specialty experience preferred.
• Skills: Proficient in medical office software and MS Office Suite. Strong professional communication skills are required.

Qualifications

Education

Required

High School or better.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
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