Senior Medical Logistics Administrative Specialist

Goldbelt, Inc.; San Antonio (TX); On-site; USD 42,000 - 65,000; Full time

Job summary

Goldbelt Apex (Healthcare Technology Transformation Group) is recruiting an experienced Secretary III to provide high-level administrative support to the Brooke Army Medical Center Logistics team. The role handles scheduling, reporting, travel planning, and confidential documentation in a fast-paced environment with strict compliance and security requirements.

Ideal candidates hold a high school diploma, 5+ years in admin/secretarial roles (healthcare/logistics preferred), and strong MS Office

Qualifications

• High school diploma or equivalent required.
• 5+ years of administrative/secretarial experience preferred, healthcare/logistics context a plus.
• US citizenship required per contract terms.
• Strong MS Office skills; ability to manage multiple tasks with attention to detail.
• Ability to handle confidential information with discretion; professional communication.
• Experience supporting logistics teams and processing travel or meetings is a plus.
• Knowledge of DMHRSi or similar personnel systems is beneficial.

Responsibilities

• Support BAMC Logistics team with scheduling, appointments, and leadership meetings.
• Prepare and distribute reports, memos, and logistics-related documents.
• Screen calls and emails; maintain professional office communications.
• Maintain accurate records and databases; ensure data integrity for logistics activities.
• Coordinate logistics events and training; take detailed minutes and notes.
• Serve as liaison between leadership and stakeholders; ensure clear communication.
• Process purchase orders and logistics paperwork according to BAMC protocols.
• Assist travel arrangements for team members and equipment.
• Adhere to BAMC security and confidentiality policies in all duties.
• Identify process improvements to enhance office efficiency.

Skills

Microsoft Office Proficiency

Organizational skills

Communication skills

Discretion with confidential info

Independent work

Problem-solving

Adaptability

Team collaboration

Education

High school diploma or equivalent

US Citizenship

5+ years administrative/secretarial experience

Job description

Goldbelt Apex (Healthcare Technology Transformation Group) is recruiting an experienced Secretary III to provide high-level administrative support to the Brooke Army Medical Center Logistics team. The role handles scheduling, reporting, travel planning, and confidential documentation in a fast-paced environment with strict compliance and security requirements.

Ideal candidates hold a high school diploma, 5+ years in admin/secretarial roles (healthcare/logistics preferred), and strong MS Office