Senior Marketing Coordinator / Proposal Specialist

ChenMoore; West Palm Beach (FL); On-site; USD 60,000 - 90,000; Full time

Benefits offered by this job

Medical, Vision & Dental

Life & AD&D Insurance

Disability Insurance

Paid time off

Flexible Spending Accounts

Continuing education

Professional societies

Cell phone

Job summary

ChenMoore, a multi-disciplinary firm, seeks a Senior Marketing Coordinator to lead compelling proposals and qualifications packages. The role requires coordinating with technical teams, crafting persuasive content, and producing high-visual submissions.

The ideal candidate has strong InDesign skills, a track record in A/E/C marketing, and experience with pursuit strategy and client-facing materials.

Qualifications

• Bachelor's degree in business, marketing, graphic design or a related field
• At least 5 years of experience as a marketing professional in the A/E/C industry
• Must demonstrate elevated graphic composition and layout understanding
• Proficiency in Adobe Creative Suite and Microsoft Office, especially InDesign, Photoshop, Acrobat, MS Word, Excel, PowerPoint, Outlook, and SharePoint
• Ability to set priorities while juggling multiple deadlines
• Experience facilitating proposal kick-off meetings and team reviews
• Involvement with local marketing or A/E/C organizations and willingness to attend events
• Experience with Deltek Vision/Vantagepoint is preferred but not required
• Create presentations with technical team members using latest software for procurement efforts; PowerPoint a plus
• Excellent oral, communication, interpersonal, and time management skills

Responsibilities

• Coordinate local government and federal pursuits with internal and external pursuit team members
• Work directly with technical staff to develop proposals, presentations, graphics, marketing material, etc.
• Write non-technical content and edit proposals for messaging, strategy, and persuasiveness
• Create strategic graphics for proposal and project needs
• Create & maintain resumes, company information, project descriptions, and photography for proposals, SOQs, or other materials
• Perform general marketing-related administrative duties as requested
• Assist with public relations efforts with other marketing team members that may include planning/coordinating client events, including conferences

Skills

Marketing coordination

Proposal development

Pursuit strategy

Writing & editing

Graphic sense

Client communication

Education

Bachelor's degree in business, marketing, graphic design or related field

Tools

Adobe InDesign

Adobe Creative Suite

Microsoft Office (Outlook, Word, Excel)

PowerPoint

Deltek Vision/Vantagepoint

Job description

About Us

Founded in 1986, ChenMoore has grown into a highly regarded multi-disciplinary firm. ChenMoore’s areas of expertise include utility infrastructure, roadway, site development, electrical, planning, landscape architecture, and construction engineering services for both private and public sector clients. ChenMoore prides itself on working to be part of the fabric of the community. We are leaders in community service and the profession. Our staff and our activities are centered around making the community we work in a better place to live. ChenMoore promotes a fun and flexible work environment, taking pride in the quality of our work. ChenMoore promotes a team-oriented approach, both inside and outside of the office.

ChenMoore's headquarters are in Fort Lauderdale with regional offices in Miami, West Palm Beach, Orlando, and Jacksonville. The firm also has satellite and/or project offices in Atlanta, Gainesville, Jupiter, Knoxville, Pensacola, Port St. Lucie, Raleigh, Sarasota, Tallahassee, and Tampa. ChenMoore currently employs over one hundred and seventy (180) professionals, which affords our valued clients a top-level service.

ChenMoore is seeking a Senior Marketing Coordinator with A/E/C industry experience to join our marketing team. This role is ideal for a dedicated proposal professional who combines strong pursuit strategy, writing, and coordination skills with a heightened graphic and visual sensibility. The ideal candidate understands how thoughtful composition, layout, typography, and information hierarchy can elevate a proposal and strengthen the overall story. This individual will take a leading role in developing compelling, highly polished proposals and qualifications packages, collaborating with technical teams to transform complex information into clear, visually engaging, and persuasive submissions. Strong proficiency in Adobe InDesign and demonstrated experience producing sophisticated A/E/C proposals are essential.

Responsibilities

• Coordinate local government and federal pursuits with internal and external pursuit team members.
• Work directly with technical staff to develop proposals, presentations, graphics, marketing material, etc.
• Write non-technical content and edit proposals for messaging, strategy, and persuasiveness.
• Create strategic graphics for proposal and project needs.
• Create & maintain resumes, company information, project descriptions, and photography for proposals, SOQs, or other materials.
• Perform general marketing-related administrative duties as requested.
• Assist with public relations efforts with other marketing team members that may include planning/coordinating client events, including conferences

Minimum Qualifications

• Bachelor’s degree in business, marketing, graphic design or a related field
• At least 5 years of experience as a marketing professional in the A/E/C industry
• Must demonstrate an elevated graphic composition and layout understanding
• Proficiency in Adobe Creative Suite and Microsoft Office, especially InDesign, Photoshop, Acrobat, MS Word, Excel, PowerPoint, Outlook, and SharePoint
• Ability to effectively set priorities while juggling multiple deadlines, maintaining composure under pressure
• Experience facilitating and documenting discussions and leading proposal kick-off meetings and team reviews
• Involvement with local marketing and or A/E/C organizations and willingness to attend events on behalf of the firm
• Experience with Deltek Vision/Vantagepoint is preferred but not required
• Create presentations with technical team members using the latest software for procurement efforts. Strong knowledge and experience with PowerPoint is a plus.
• Excellent oral, communication, interpersonal, and time management skills, with ability to interact at the client and senior staff level
• Demonstrates flexibility by adjusting readily to changing priorities in a fast-paced, deadline-driven environment
• Demonstrates strong work ethic and quality in work

ChenMoore's High Standard of Professionalism

ChenMoore is a company which is unique in its commitment to quality. We are proud of our high standard of professionalism and the quality of service provided to our clients. We strive to establish a sense of pride and loyalty in our employees by maintaining a tradition of excellence in our work and a sense of family in our culture. We also aim to provide an environment that inspires and promotes individuals to reach the full extent of their potential and to continue in their personal “Search for Excellence.” We offer a career opportunity rather than a job – an opportunity that will take our employees as far as they want it to go. You will find that both the management and employees of ChenMooreare dedicated to high achievement and genuinely concerned about employee job satisfaction. In order for us to maintain high standards of excellence, we endeavor to have the finest personnel and only acquire those whom we consider to not only meet the high standards we set for ourselves as a firm, but those who will also blend with the firm culture. Your success is important to all of us.

ChenMoore is a Great Place to Work!

• Named "Top 500 Design Firm" nationally by ENR
• Named ‘Best Places to Work For’ nationally by the Zweig Group in theMultidiscipline Firm Category from 2008-2010 and 2014–2025.
• Named to the ‘Hot Firm's List’ nationally by the Zweig Group from 2007-2011, 2014, 2016-2025.
• ChenMoore is regularly recognized as a ‘Best Firm to Work For’ by the SouthFlorida Business Journal, Civil + Structural Engineer, ENR Southeast, and various local branches of the American Society of Civil Engineers.

OUR BENEFITS include:

• Medical, Vision and Dental Insurance
• Life and AD&D Insurance
• Voluntary Life with Dependent Coverage
• Short-Term and Long-Term Disability
• Paid time off and paid holidays
• Flexible Spending Accounts with Debit Card
• Voluntary Plans (Supplement Health, Critical Illness/Cancer, Accident)
• Continuing education
• Professional societies
• Cell phone

We thank all applicants for their interest; however, only those selected for an interview will be contacted. ChenMoore is committed to creating a diverse environment and is proud to be an Equal Opportunity Employer. We invite resumes from all interested parties including women, minorities, veterans and persons with disabilities.