Senior Marketing Coordinator

Pavago; United States; Remote; USD 55,000 - 85,000; Full time

Job summary

Pavago is hiring a Senior Marketing Coordinator to support executive operations, social media, CRM management, and program administration. The role is hands-on and requires independent work in a fast-moving environment.

You'll own marketing tasks, calendar management, CRM workflows, and digital asset organization, collaborating across programs and events. Remote-friendly with PST hours.

Qualifications

• Experience in marketing coordination, executive assistance, or digital operations.
• Experience supporting founders, coaches, or entrepreneurial businesses preferred.
• Strong proficiency with Google Docs, Sheets, Drive, and Calendar.
• Hands-on experience with CRM/marketing automation tools such as GoHighLevel.
• Proficiency with Canva for assets.
• Experience with Veed/OpusClip or similar video editing tools.
• Strong understanding of LinkedIn, Facebook and Instagram.
• Excellent written English communication.
• Strong organization, multitasking, and follow-through.
• Ability to work independently during U.S. PST business hours.

Responsibilities

• Publish content across LinkedIn, Facebook, Instagram, and groups.
• Manage comments, DMs, and community engagement.
• Track social performance and reporting.
• Support advertising campaigns for programs and events.
• Manage calendars, scheduling, and administrative coordination.
• Maintain project trackers, deadlines, and follow-ups.
• Organize inboxes and prioritize communication.
• Build and manage email workflows in GoHighLevel.
• Execute outreach and follow-up campaigns.
• Maintain accurate CRM records and pipeline stages.
• Ensure leads and program participants follow-ups aren’t missed.
• Organize digital program and membership materials.
• Track participant progress and communication.
• Research ICPs and build prospect lists.

Skills

Marketing coordination

Executive assistance

Digital operations

CRM management

Social media management

Content planning

Written English

Tools

GoHighLevel

Canva

Veed

OpusClip

Job description

Senior Marketing Coordinator - Executive Support, Social Media & CRM

Full-Time | Remote | PST Hours

About the Role

At Pavago, one of our clients is hiring a Senior Marketing Coordinator to support executive operations, marketing execution, social media, CRM management, and program administration.

This is a hands-on execution role , not a strategic marketing leadership position. You’ll work across multiple workflows to ensure content is published, campaigns and follow-ups stay organized, CRM data remains accurate, and leadership has reliable day-to-day support.

The ideal candidate is highly organized, proactive, detail-oriented, and comfortable working independently in a fast-moving entrepreneurial environment.

What You’ll Own

Marketing & Social Media

• Create, schedule, and publish content across LinkedIn, Facebook, Instagram, and community groups
• Manage comments, DMs, and community engagement
• Track social performance and maintain organized reporting
• Support advertising campaigns for programs and events

Executive & Operational Support

• Manage calendars, scheduling, and administrative coordination
• Maintain project trackers, deadlines, and follow-ups
• Organize inboxes and prioritize important communication
• Identify workflow gaps and keep projects moving

Content & Digital Assets

• Create graphics using Canva
• Edit short-form video using Veed, OpusClip, or similar tools
• Format and organize scripts, guides, workbooks, and program materials
• Maintain consistent branding across digital content

GoHighLevel, CRM & Email Marketing

• Build and manage email workflows in GoHighLevel (GHL)
• Execute outreach and follow-up campaigns
• Maintain accurate CRM records and pipeline stages
• Ensure leads and program participants never miss important follow-ups

Program & Lead Generation Support

• Organize digital program and membership materials
• Track participant progress and communication
• Research Ideal Client Profiles (ICPs) and build prospect lists
• Support lead generation and outreach initiatives
• Assist with minor website updates, account setup, and reporting

What We’re Looking For

• Experience in marketing coordination, executive assistance, or digital operations
• Experience supporting founders, coaches, or entrepreneurial businesses preferred
• Strong proficiency with Google Docs, Sheets, Drive, and Calendar
• Hands-on experience with GoHighLevel or similar CRM/marketing automation tools
• Proficiency with Canva
• Experience with Veed, OpusClip, or similar video editing tools
• Strong understanding of LinkedIn, Facebook, and Instagram
• Excellent written English communication
• Strong organization, multitasking, and follow-through
• Ability to work independently during U.S. PST business hours

What Success Looks Like

• Social content is consistently published on time
• CRM and email workflows stay clean and organized
• Lead and participant follow-ups don’t get missed
• Community engagement remains responsive
• Program materials and digital assets stay organized
• Leadership can confidently rely on your execution and follow-through

Interview Process

1. Initial Screening Call
2. Spark Hire Intro Video
3. Marketing & Systems‑Focused Interview
4. Practical Content or Workflow Task
5. Final Interview
6. Offer & Onboarding