Senior Marketing Coordinator

Dewberry Engineers Incorporated; Boston (MA); Hybrid; USD 83,000 - 96,000; Full time

Job summary

Dewberry is seeking a Senior Marketing Coordinator to support our Federal and Northeast Marketing team in Boston, MA. This hybrid role requires 6+ years in AEC marketing with emphasis on federal proposals, and involves developing proposals, managing QA/QC, and coordinating with multiple teams.

The successful candidate will lead proposal sections, coordinate cross-office teams, and ensure compliant, compelling materials while meeting tight deadlines.

Qualifications

• B.A. or B.S. or equivalent experience in A/E/C marketing required.
• 6+ years of AEC industry experience, personally producing proposals and managing proposal efforts.
• Exceptional written and oral communications skills.
• Strong project management and organizational experience, self-motivated with the ability to prioritize and maintain concurrent deadlines.
• Must have extensive MS Office Suite (Excel, Word, PowerPoint), and Adobe InDesign and Acrobat experience.
• Knowledge of database/CRM systems, specifically Microsoft Dynamics and/or Vantagepoint, a plus.
• Must be available to work overtime as necessary to meet business requirements.
• Remote hybrid work arrangement with a minimum of three days in the office.

Responsibilities

• Support a variety of proposal teams to develop proposal responses and presentations.
• Manage major aspects of multiple proposal efforts within target market segments.
• Develop understanding of client pursuits to provide content improvement ideas.
• Coordinate with pursuit teams across offices and service lines.
• Work on SF330, design-build, technical, and RFIs proposals, and oral presentations.
• Lead sections or volumes of proposal documents and sub-pack proposals.
• Lead proposal kick-offs, reviews, and client management meetings.
• Edit proposals and sales materials including resumes and executive summaries.
• Coordinate with subconsultants and maintain QA/QC on marketing materials.
• Contribute to market research, competitor analysis, and client intelligence.

Skills

Proposal development

Project management

Communication skills

Attention to detail

Team collaboration

Deadline-driven

Education

B.A./B.S. in marketing

Tools

MS Office

InDesign

Acrobat

Photoshop

Illustrator

Dynamics CRM

Job description

Senior Marketing Coordinator

Job Location

US-MA-Boston

Dewberry is currently seeking a full-time Senior Marketing Coordinator to support our Federal and Northeast Marketing team. The position requires a minimum of six years of AEC marketing experience with specific emphasis on federal proposals preferred. The Marketing Coordinator works on developing proposals and statements of qualifications, preparing teams for shortlist interviews, and managing quality control of the work of technical, proposal, and graphics staff assigned to the pursuit from Dewberry and partner firms to deliver compliant and compelling marketing materials.

This is a hybrid position, with a minimum of three days in the office.

This position works alongside a robust team of marketers, graphic designers, communication professionals, and Federal Market client managers and project managers at large, all of whom collaborate for success, promote strengths, and support each other's growth within Dewberry. The ideal candidate understands deadline-driven work, has a high level of attention to detail, and is a self-starter who can work both independently and within a team environment. The job entails working on multiple concurrent assignments, with overlapping schedules.

Dewberry is a leading, market-facing professional services firm with more than 60 locations and 2,500 professionals nationwide. What sets us apart from our competitors are our people. At Dewberry, we seek out exceptional talent and strive to deliver the highest quality of services to our clients. Whether you're an experienced professional or a new graduate, you'll have the chance to collaborate with the best and brightest and work on innovative and complex projects at the forefront of the industry. Our commitment to excellence stems from our personal integrity and from other defining attributes, which we call "Dewberry at Work," that have inspired our employees to be successful for more than a half-century.

Responsibilities

• Support a variety of proposal teams comprised of Marketing Managers, Pursuit/Proposal Managers, Client Managers, Project Managers, and Subject Matter Experts to help develop proposal responses, shortlist interviews, and other professional presentations.
• Manage major aspects of multiple proposal efforts simultaneously within target market segments and service offerings.
• Develop a deep understanding of individual pursuits and nuances of specific clients to provide both support to the pursuit team and also to proactively bring ideas and suggestions for improvement of content and processes.
• Coordinate with pursuit teams from multiple office locations and/or service lines. Familiarity with integrated, multiple service line (Civil, Structural, Architecture, MEP, Technology, etc.) proposals preferred.
• Responsible for work on a variety of proposal types (SF330, design-build, technical/narrative, pricing/business, RFQs/RFIs, and Sources Sought) as well as oral presentations.
• Support the capture planning process through drafting proposal documents, content development, data management and documentation, editing, maintaining deadlines, , managing content and communications with subject matter experts/project managers, and coordinating with outside team members.
• Lead and manage major sections or volumes of proposal documents.
• Lead sub-pack proposals.
• Lead meetings such as proposal kick-offs and reviews, and lead portions of client management and other meetings as needed.
• Own the process of writing and editing proposals and supporting sales materials, including project descriptions, resumes, market segment overviews, cover letters, executive summaries, etc.
• Effectively manage and coordinate subconsultant data calls.
• Comply with our corporate standards to present a consistent appearance/style for presentation graphics, proposals, resumes, and collateral materials.
• Support development of internal and external marketing communications efforts.
• Develop familiarity with company project experience and relevance to project pursuits.
• Perform QA/QC on proposals and marketing materials.
• Develop sales acumen to support client management and business development activities including conference preparation, blog and article writing, creating client presentations, among others.
• Support client management and operational personnel in market research, competitor analysis, and client intelligence.
• Manage organization of marketing material for ease of use including recording information in our client relationship management database (CRM) and keeping shared files accurate and up to date.

Required Skills & Required Experience

• B.A. or B.S. or equivalent experience in A/E/C marketing required.
• 6+ years of AEC industry experience, personally producing proposals and managing proposal efforts required.
• Exceptional written and oral communications skills.
• Strong project management and organizational experience, self-motivated with the ability to prioritize and maintain concurrent deadlines.
• Must have extensive MS Office Suite (Excel, Word, PowerPoint), and Adobe InDesign and Acrobat experience. Other Adobe Creative Cloud (Photoshop, Illustrator) and graphics software would be a plus.
• Knowledge of database/CRM systems, specifically Microsoft Dynamics and/or Vantagepoint, a plus.
• Effective proposal coordination skills, including strong attention to detail, planning, organization, problem identification and resolution, and resource management skills.
• Strong interpersonal skills and prior experience working collaboratively.
• Must be available to work overtime as necessary to meet business requirements.
• While this is a remote position, occasional travel to Dewberry's Fairfax, VA headquarters and regional offices is required.

Don't meet every single requirement? At Dewberry we are dedicated to building a diverse and inclusive workplace for our employees. So, if you're excited about this role, but your past experience doesn't align perfectly with every qualification in the position description, we encourage you to apply anyways. You may just be the right candidate for this or other opportunities.

*At this time, Dewberry will not sponsor a new applicant for work authorization.

*Dewberry is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, gender identity or sexual orientation.

*Only recipients of an offer of employment from Dewberry, will be required to submit to a background screening which may include, but is not limited to, employment verification, educational and other credential verification, driving record check, criminal background check, and an investigative consumer report. These screenings will be conducted by Dewberry's background vendor of choice and will be conducted in compliance with all applicable federal, state, and local law.

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Salary Range

The projected range for this position is $83,000-$96,000 annually in our Boston, MA office. Depending upon other factors, i.e., skills, experience, location, market conditions, the range may vary slightly.