Senior Marketing Coordinator

Dewberry; Boston (MA); Hybrid; USD 83,000 - 96,000; Full time

Job summary

Dewberry is seeking a full-time Senior Marketing Coordinator to support our Federal and Northeast Marketing team in Boston. The role focuses on developing proposals and statements of qualifications, preparing teams for shortlist interviews, and ensuring quality control across the pursuit from Dewberry and partner firms.

The ideal candidate has 6+ years of AEC marketing experience, strong written and verbal communication, and robust project-management skills.

Qualifications

• BA/BS in marketing or related field, or equivalent experience.
• Minimum 6 years of AEC marketing experience with federal proposals preferred.
• Excellent written and oral communication skills.
• Strong project management and organizational abilities with deadlines.
• Proficiency in MS Office and Adobe Creative Cloud.

Responsibilities

• Support proposal teams to develop responses and presentations.
• Manage multiple proposal efforts across target market segments.
• Understand client pursuits to improve content and processes.
• Coordinate with teams across offices and service lines.
• Lead sections of proposal documents and client meetings.
• QA/QC on proposals and marketing materials.
• Develop content like resumes, narratives, and executive summaries.

Skills

Written and verbal communication

Project management

Deadline-driven

Attention to detail

Team collaboration

Overtime availability

Education

BA/BS in marketing or related field

Tools

MS Office Suite

Adobe InDesign

Acrobat

Photoshop

Illustrator

CRM systems (Microsoft Dynamics, Vantagepoint)

Job description

Job Description

Dewberry is currently seeking a full-timeSeniorMarketing Coordinatorto support our Federaland NortheastMarketing team. The position requires a minimum of six years of AEC marketing experience with specific emphasis on federal proposals preferred. The Marketing Coordinator works on developing proposals and statements of qualifications, preparing teams for shortlist interviews, and managing quality control of the work of technical, proposal, and graphics staff assigned to the pursuit from Dewberry and partner firms to deliver compliant and compelling marketing materials.

This is ahybridposition, with a minimum of three days in the office.

This position works alongside a robust team of marketers, graphic designers, communication professionals, and Federal Market client managers and project managers at large, all of whom collaborate for success, promote strengths, and support each other’s growth within Dewberry. The ideal candidate understands deadline-driven work, has a high level of attention to detail, and is a self-starter who can work both independently and within a team environment. The job entails working on multiple concurrent assignments, with overlapping schedules.

Dewberry is a leading, market-facing professional services firm with more than 60 locations and 2,500 professionals nationwide. What sets us apart from our competitors are our people. At Dewberry, we seek out exceptional talent and strive to deliver the highest quality of services to our clients. Whether you’re an experienced professional or a new graduate, you’ll have the chance to collaborate with the best and brightest and work on innovative and complex projects at the forefront of the industry. Our commitment to excellence stems from our personal integrity and from other defining attributes, which we call “Dewberry at Work,” that have inspired our employees to be successful for more than a half-century.

Responsibilities

• Support a variety of proposal teams comprised of Marketing Managers, Pursuit/Proposal Managers, Client Managers, Project Managers, and Subject MatterExperts to help develop proposal responses, shortlist interviews, and other professional presentations.
• Manage major aspects of multiple proposal efforts simultaneously within target market segments and service offerings.
• Develop a deep understanding of individual pursuits and nuances of specific clients to provide both support to the pursuit team and also to proactively bring ideas and suggestions for improvement of content and processes.
• Coordinate with pursuit teams from multiple office locations and/or service lines. Familiarity with integrated, multiple service line (Civil, Structural, Architecture, MEP, Technology, etc.) proposals preferred.
• Responsible for work on a variety of proposal types (SF330, design-build, technical/narrative, pricing/business, RFQs/RFIs, and Sources Sought) as well as oral presentations.
• Support the capture planning process through drafting proposal documents, content development, data management and documentation, editing, maintaining deadlines, , managing content and communications with subject matter experts/project managers, and coordinating with outside team members.
• Lead and manage major sections or volumes of proposal documents.
• Lead sub-pack proposals.
• Lead meetings such as proposal kick-offs and reviews, and lead portions of client management and other meetings as needed.
• Own the process of writing and editingproposals and supporting sales materials,including project descriptions, resumes, market segment overviews, cover letters, executive summaries, etc.
• Effectively manage and coordinate subconsultant data calls.
• Comply with our corporate standards to present a consistent appearance/style for presentation graphics, proposals, resumes, and collateral materials.
• Support development of internal and external marketing communications efforts.
• Develop familiaritywith company project experience and relevanceto project pursuits.
• Perform QA/QC on proposals and marketing materials.
• Develop sales acumen to support client management and business development activities including conference preparation, blog and article writing, creating client presentations, among others.
• Support client management and operational personnel in market research, competitor analysis, and client intelligence.
• Manage organization of marketing material for ease of use including recording information in our client relationship management database (CRM) and keeping shared files accurate and up to date.

Required Skills & Required Experience

• B.A. or B.S. or equivalent experience in A/E/C marketing required.
• 6+ years of AEC industry experience, personally producing proposals and managing proposal efforts required.
• Exceptional written and oral communications skills.
• Strong project management and organizational experience, self-motivated with the ability to prioritize and maintain concurrent deadlines.
• Must have extensive MS Office Suite (Excel, Word, PowerPoint), and Adobe InDesign and Acrobat experience. Other Adobe Creative Cloud (Photoshop, Illustrator) and graphics software would be a plus.
• Knowledge of database/CRM systems, specificallyMicrosoft Dynamicsand/or Vantagepoint, a plus.
• Effective proposal coordination skills, including strong attention to detail, planning, organization, problem identification and resolution, and resource management skills.
• Strong interpersonal skills and prior experience working collaboratively.
• Must be available to work overtime as necessary to meet business requirements.
• While this is a remote position, occasional travel to Dewberry’s Fairfax, VA headquarters and regional offices is required.

*At this time, Dewberry will not sponsor a new applicant for work authorization.

*Dewberry is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, gender identity or sexual orientation.

*Only recipients of an offer of employment from Dewberry, will be required to submit to a background screening which may include, but is not limited to, employment verification, educational and other credential verification, driving record check, criminal background check, and an investigative consumer report. These screenings will be conducted by Dewberry’s background vendor of choice and will be conducted in compliance with all applicable federal, state, and local law.

Salary Range

The projected range for this position is $83,000-$96,000 annually in our Boston, MA office. Depending upon other factors, i.e., skills, experience, location, market conditions, the range may vary slightly.